Performing Arts Assistant Job Description at CHADWICK SCHOOL

Rolling Hills Estates, California, United States -

Full Time

Start Date

Immediate

Expiry Date

17 Mar, 26

Salary

25.0

Posted On

17 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Arts Administration, Event Management, Organizational Skills, Communication Skills, Budget Tracking, Expense Reporting, Collaboration, Technology Tools, Logistics Coordination, Marketing Logistics, Administrative Support, Social Justice Awareness

Industry

Description

Job Details Level: Experienced Job Location: Chadwick School - Palos Verdes Peninsula, CA 90274 Position Type: Part Time Education Level: High School Salary Range: $25.00 - $25.00 Hourly Travel Percentage: Negligible Job Shift: Day Job Category: Education Performing Arts Assistant Job Description Chadwick School Palos Verdes Peninsula, California Chadwick School is an independent, K-12, coeducational day school dedicated to academic excellence, the development of exemplary character, and self-discovery through experience. A highly educated faculty and staff bring out the best in the talented student body through active learning, challenging academics, one-on-one mentoring, unparalleled global opportunities, nationally distinguished outdoor education and community service programs, outstanding athletic opportunities, and award-winning visual and performing arts. The core values of respect, responsibility, honesty, fairness, and compassion are widely shared and fostered daily in classrooms, during co-curricular activities, and through the camaraderie of this close-knit community. Located on a beautiful, 45-acre hilltop campus on the scenic Palos Verdes Peninsula in Los Angeles County, Chadwick enrolls over 800 students drawn from more than 45 Southern California communities. Founded in 1935 by visionary educator Margaret Lee Chadwick, Chadwick is one of two schools operated by the Roessler-Chadwick Foundation. In 2010, Chadwick International School was formed in Songdo, South Korea, which expanded opportunities for students around the globe to benefit from a world-class Chadwick education. Job Title: Performing Arts Assistant Division/Department: Performing Arts Reports To: Director of the Performing Arts Location: Palos Verdes, CA Level/Grade: K-12 Type of position/FLSA: $25/hourly at 10-20 hours/week POSITION SUMMARY Chadwick School seeks a part-time Performing Arts Assistant to provide logistical, financial, and production support for the Performing Arts Department. The assistant will help coordinate field trips and guest artists, oversee communications and marketing logistics, help track and reconcile departmental expenses, process purchasing and reimbursements, and support the production of multiple performances across theater, music, and dance. The ideal candidate has experience in arts administration, event, or production management, or school operations, and brings strong organizational and communication skills to a fast-paced, creative environment. Department members work closely to create a coherent Performing Arts program that provides students with rich opportunities in theater, music, and dance. The Performing Arts Assistant supports this work by ensuring smooth operations, effective communication, and reliable logistical systems. While not a student-facing role, this position is essential in enabling faculty to focus on teaching, directing, and program development by handling the administrative and production demands of a multi-strand department. ASSOCIATED RESPONSIBILITIES Coordinate logistics for departmental field trips and events, including permission slips, transportation, chaperones, and itineraries. Assist with the production of performances, serving as logistics liaison with vendors, graphic designers, photographers/videographers, and parent volunteers. Assist in select assemblies and evening performances as needed Support front-of-house operations for performances (ushers, ticketing, merchandise, audience flow, refreshments, etc). Manage communications and marketing logistics: poster and program printing, FedEx pickups, campus posting/distribution, and coordination with Communications for social media/email campaigns. Provide administrative support to the Director of Performing Arts by tracking tasks, deadlines, and departmental calendars. Keep information systems up to date, including class calendars, gradebooks, and course online sites. Demonstrate an ability to proactively reflect on and participate in discussions around identity, race, and issues of social justice. Read and follow employment policies outlined in the Employee Handbook. Read and follow academic policies outlined in the relevant division Handbook. Communicate promptly and professionally with students, families, and colleagues. Perform other duties as assigned. Qualifications, education, experience and skill requirements REQUIRED AND PREFERRED EDUCATION, EXPERIENCES, AND SKILLS Strong written and oral communication skills in English are required. Bachelor’s degree required; coursework or experience in arts administration, event management, or related field preferred. Strong organizational and time-management skills, with the ability to balance multiple projects and deadlines. Experience with budget tracking, expense reporting, or school/business office systems preferred. Ability to collaborate effectively with faculty, staff, students, parents, and outside vendors. Comfort with technology tools (Google Workspace, spreadsheets, communications platforms). Flexibility to adjust hours to support evening/weekend performances and events. Compensation: $25 Hourly based on years of experience, credentials and other qualifications. WORK ENVIRONMENT AND PHYSICAL REQUIREMENT Required to lift and carry up to a maximum of 25 lbs., in a correct manner consistent with the appropriate training provided by the School. Occasionally required to use hand to finger, handle or feel objects, touch and use tools, reach with hands and arms, climb stairs, bend, stoop, twist, lift, reach, push, pull, grasp, balance, kneel, crouch, crawl, grasp, talk, hear, and walk during the course of employment. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and an ability to adjust focus. May use telephone, computer, copier, and other office equipment in the course of a day. Required to sit while operating word processing equipment for approximately 6-8 hours daily, repetitive motion for typing and other keystroke needs. Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing this job, the employee is exposed to weather conditions prevalent at the time. This may include warm, hot, or cold temperatures. The noise level in the work environment is moderate. CLEARANCES Required Screenings: TB assessment Clearances: Livescan background check Note: This job description is not designed to cover or contain a comprehensive listing of activities, duties, and responsibilities that are required of the position.

Responsibilities

The Performing Arts Assistant will provide logistical, financial, and production support for the Performing Arts Department, coordinating field trips and overseeing communications. This role is essential for enabling faculty to focus on teaching and program development by managing administrative and production tasks.