JOB DESCRIPTION

Name of Employee :
Job Title : Executive Officer
Directly Responsible to : Principal
Relating to : Internal: Principal, Administrative Staff, Teachers and
Students
External: Visitors, General Public, Proprietors, and Suppliers
Purpose : Management of school finances, property and payroll
Hours : 37.5 hours per week, term time plus two weeks prior to
Term 1, one week following Term 4. and extra hours as
negotiated
Remuneration : Support Staff in Schools Collective Agreement, Grade and
step to be negotiated

1. FINANCIAL AND GENERAL DUTIES

1.1 Prepare initial data for school budget via
Monty Software package
Recommendations for savings and efficiencies made
1.2 Monitoring of school Cash flow and Budget
variance via Monty reporting functions
Cash flow is managed
Budgets are monitored monthly based on financial statements
Expenditure is monitored and variances explained
Revenue flows are monitored
1.3 Automatic payments and on-line banking
are managed via Xero
Security is in place for on-line banking/ cheque banking
1.4 Investments are placed according to
delegated authority
Investment revenue is maximised
1.5 The income and expenditure report is
prepared for the BOT, per meeting
Ensures that the report is prepared monthly and on time and is accurate
1.6 The statement of financial position is
prepared
Ensure capital expenditure and long term obligations are made known
to the BOT
1.7 Bank accounts are reconciled via Xero Ensures Cash movements and payments are accounted for
1.8 Accounting discrepancies are resolved Ensures Accounting information is accurate
1.9 Accounts Payable & Accounts Receivable
via Xero
Ensures accounts are authorised via ApprovalMax software package,
processed and payments made
Any outstanding funding not received by due date is reported to the
Principal
Debtors reported to principal as required
Invoices and statements are prepared as required

6 OTHER DUTIES

6.1 Participate in the annual appraisal process Participate in such interviews, discussions and appraisal as required by
the annual appraisal process
6.2 Completion of any other reasonable duties
at the direction or request of the Principal
Smooth efficient running of the school