Personal Assistant at AGL

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

23 Jun, 26

Salary

0.0

Posted On

25 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Outlook Inbox Management, Correspondence Drafting, Meeting Coordination, Presentation Drafting, Action List Maintenance, SharePoint Content Management, Expense Approval, Invoice Approval, Travel Compliance, Logistics Coordination, Agenda Preparation, Minute Taking, Confidentiality, Professionalism, Business Acumen, Emotional Intelligence

Industry

Utilities

Description

Join the change. Electrify your future! We've been proudly Aussie since 1837, always finding new ways to innovate in energy and essential services. Now, we're moving towards a sustainable future through electrification and investing in renewable energy—and we’d like you to join us. Whether you're on-site, in the office, or somewhere in between, you'll find opportunities to grow your career here. You'll work with a team that's passionate about powering Australian lives, in a culture that values inclusivity, respect, and learning. Help us create a cleaner energy future, and we’ll back you every step of the way as you build your career. Join the change. Electrify your future. About the role We’re looking for a proactive and highly organised Personal Assistant (PA) to support our Chief Information Security Officer (CISO) and the broader leadership team. In this pivotal role, you’ll provide day‑to‑day executive, administrative, and coordination support that enables effective planning, seamless operations, and strong team collaboration. As the go‑to person within a dynamic and fast‑paced environment, you’ll help ensure our leaders can focus on strategic priorities by keeping activities running smoothly, efficiently, and confidently across the group. This is a 12-month fixed-term parental leave cover. What you'll be doing Manage Outlook inboxes, correspondence, and meeting requests with timely, proactive action. Draft and edit communications, presentations, and materials on behalf of GMs. Create external materials showcasing team initiatives for leadership forums. Maintain action lists, team grids, SharePoint content, and support expense/invoice approvals. Ensure compliance with travel processes and handle ad‑hoc administrative requests. Coordinate logistics for meetings, events, conferences, and roadshows onsite and offsite. Prepare agendas, minutes, action lists, and support workplace coordination for smooth operations. What you'll bring Exceptional organisation, forward‑planning abilities, strong initiative, and the capacity to work autonomously. High levels of confidentiality, professionalism, business acumen, and confidence engaging across all stakeholder levels. Friendly, approachable, collaborative team player with strong emotional intelligence and empathy. Adaptable, comfortable managing changing priorities, and confident using MS Office with willingness to learn new systems. Experience in a similar role, with experience supporting Technology executives highly regarded. We'd love to see your applications by Friday 10th April 2026. Inclusion at AGL At AGL, we value diversity and welcome applicants from various backgrounds, including Aboriginal and/or Torres Strait Islander peoples, individuals with disabilities, culturally diverse individuals, and members of the LGBTQ+ community. AGL is dedicated to maintaining a diverse workforce and encourages applicants to share their lived experiences. We offer reasonable adjustments throughout the recruitment process and respect the privacy of those who choose not to disclose. To learn more visit: www.agl.com.au/careers AGL is proud to be a WORK180 Endorsed Employer for All Women. Our pre-employment screening process includes a Nationally Coordinated Criminal History Check and a medical assessment if necessary. The information provided as part of your application to AGL will be managed in accordance with the AGL Privacy Policy. AGL does not accept agency submissions unless approval has been granted by a member of the Talent Acquisition team. Candidates submitted by an agency without approval will not be considered by AGL. Location Docklands VIC 3008 Job Family Group Administration - Support - Service At AGL, we believe energy makes life better. That’s why we’re passionate about powering the way Australians live, move and work. Like you, we believe that the world is going through extraordinary challenges. We don’t shy away from the tough questions and we consider the answers carefully. We work in partnership with our customers and communities, and take action to shape a better future for all. As life changes, we join the change, constantly evolving over more than 188 years. Today we bring all that know-how to transform how Australians produce, share and consume energy. We’re investing in new ideas, partnerships and infrastructure – renewing and expanding our portfolio of sources and products to help make them more sustainable, reliable, affordable and useful. We’ll continue to innovate in energy and other essential services to enhance the way Australians live, and to help preserve the world around us for future generations.

Responsibilities

The Personal Assistant will provide day-to-day executive, administrative, and coordination support to the Chief Information Security Officer and the leadership team, ensuring smooth operations and allowing leaders to focus on strategic priorities. Key tasks include managing inboxes, drafting communications, maintaining action lists, handling approvals, and coordinating logistics for various meetings and events.