VANRATH are delighted to be assisting a Major N.I Client with the Recruitment of a Senior Executive Assistant to join a growing and dynamic firm based in Belfast.
Salary - Fully Negotiable Depending on Experience
Hours - Mon-Fri - 09:00 - 17:00
Location: Belfast, Northern Ireland
Reports To: Managing Director (MD)

EXPERIENCE & SKILLS

• Minimum 3 years in a Personal Assistant, Team Administrator, or senior support role
• Proven experience managing diaries, inboxes, and travel arrangements for senior leaders
• Confident working with Microsoft Office, especially Outlook and Excel (basic formulas, data entry, formatting)
• Strong organisational and time management skills
• Clear and professional communication (written and verbal)
• Comfortable handling confidential or sensitive information

DESIRABLE QUALIFICATIONS:

• Professional Certification: Secretarial or Administrative Assistant certification is a plus.
• Languages: Knowledge of additional languages would be an asset, but not required.
• Business Acumen: Strong interest in business development, with the ability to quickly understand new markets and opportunities.
  For more information on this role please apply and we will contact you confidentially

ROLE SUMMARY

We are seeking a highly capable, experienced and discreet Executive Assistant to support the MD in all aspects of his role. This is a newly created position and will be central to increasing the MD’s capacity to focus on strategic priorities.
The successful candidate will bring excellent organisational, communication and problem-solving skills, and will thrive in a fast-paced, high-expectation environment.
As this is a newly created position, there will be an opportunity to shape the role in line with the evolving needs of the MD and the division

KEY RESPONSIBILITIES

• Managing a busy and constantly changing diary and inbox, including scheduling meetings, prioritising emails, and tracking follow-ups
• Coordinating all aspects of UK and international travel, including booking flights, accommodation, transport, and preparing itineraries and documentation
• Preparing and formatting meeting packs, agendas, and follow-up notes; chasing inputs from directors and stakeholders where required
• Supporting the MD with day-to-day administrative tasks such as document handling, expenses, and logistics
• Regularly inputting and updating financial and KPI data into Excel-based templates with a high degree of accuracy
• Handling confidential and sensitive information with discretion and professionalism
• Providing occasional assistance in the coordination of corporate hospitality and internal events (e.g. away days, summits)
• Acting as a reliable point of contact between the MD and internal/external stakeholders, maintaining a high standard of communication