Personal Assistant (all genders) at LAS Art Foundation gGmbH

Munich, Bavaria, Germany -

Full Time

Start Date

Immediate

Expiry Date

16 Aug, 26

Salary

0.0

Posted On

18 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Travel Coordination, Calendar Management, Expense Management, Procurement, German Language, English Language, Prioritization, Confidentiality, Organization

Industry

Museums;Historical Sites;and Zoos

Description

JOIN US We’re currently looking for a highly organised and proactive Personal Assistant to support our Managing Director for 15-20 hours per week on a 6-month fixed-term contract. Please note that this role is based in Munich. This role is ideal for someone who enjoys taking ownership, keeping things running smoothly, and working closely with leadership in a dynamic, culturally driven environment. WHAT YOU DO You provide comprehensive administrative and organisational support to our Managing Director. You manage travel and booking coordination end-to-end, including business trips, restaurants, event RSVPs, and all related changes such as rebookings and cancellations. You handle all booking-related communication with internal teams and external partners. You manage travel expenses and receipts, including collection, review, upload and reconciliation, working closely with Accounting. You coordinate calendars, appointments and speaker requests, and oversee vacation and absence management. You organise and document orders and procurement, ensuring smooth handling, invoicing and documentation. You occasionally take on special tasks, such as art-related research assignments. WHO YOU ARE You have several years of experience as a Personal Assistant, ideally in the art world or a related cultural field. You work in a structured, hands-on and reliable way and enjoy taking ownership of your tasks. You are comfortable managing multiple topics, including travel, bookings and administrative coordination. You communicate clearly, professionally and service-oriented in both German and English. You have excellent organisational and prioritisation skills and can manage confidential information discreetly. You are flexible with your schedule, including availability on weekends. WHAT TO EXPECT An environment that ensures fair and equal opportunities for everyone: We embrace and promote openness, diversity, mutual respect, appreciation, and collaboration - and we warmly welcome new colleagues from day one. We believe in lifelong learning: working at LAS Art Foundation is meant to support you in expanding your career and broadening your horizons. Work in an international, interdisciplinary team alongside top talent from various fields. About us LAS Art Foundation is a new type of arts organisation - one that interrogates our present and gives form to future imaginaries. Our mission is to explore the possibilities of tomorrow by working with visionary artists, thinkers and institutions to develop ground-breaking projects and experiences. Together with our collaborators, we investigate topics ranging from artificial intelligence and quantum computing to ecology and biotechnology - illuminating the intersections between art, science and technology. Our diverse program comprises both newly commissioned and existing exhibitions and performances, as well as educational programming, publications and research projects. Curiosity drives us to continuallyreimagine the role of an arts organisation as one that shapes and evolves with our collective futures.

Responsibilities

Provide comprehensive administrative and organizational support to the Managing Director, including end-to-end travel and booking coordination. Manage calendars, expenses, procurement, and occasional art-related research assignments.