Personal Assistant
Allianz serves over 700,000 customers in Ireland, employing more than 700 people nationwide. As part of the global Allianz Group, one of the world’s leading financial services providers with 122 million customers in over 70 countries, Allianz Ireland offers a wide range of insurance products. In the Republic of Ireland, we provide quality insurance solutions, including car, home, and pet insurance, as well as specialised products for small to medium enterprises (SMEs) and large-scale bespoke commercial insurance through our network of experienced intermediaries. Allianz p.l.c. is regulated by the Central Bank of Ireland.
Reporting into the Head of People & Culture, you will play a pivotal role in supporting the seamless operations of our executive leadership team and work closely with various business units.
While the role is officially based in Elm Park, Dublin 4 the team currently uphold a highly flexible hybrid way of working.

Key Responsibilities:

• Schedule and organize monthly Board of Management meetings, including setting up the annual meeting calendar and coordinating related committee meetings, such as audit committees.
• Develop and manage personalized agendas for Board of Management meetings, ensuring all documentation is prepared and distributed in advance.
• Coordinate with business units to ensure timely delivery of risk and finance papers, summary slides, and other necessary documents for board meetings.
• Facilitate communication with the Legal department and other stakeholders to streamline paperwork and ensure compliance.
• Handle travel arrangements for board members and manage logistics for market management activities and internal events, such as BoM coffee mornings.
• Assist in the planning and execution of internal communications initiatives
• Provide additional support for ad hoc meetings, training sessions, and any other board-related activities as needed.
• Oversee the PA support email address, ensuring timely responses and efficient handling of all board-related inquiries.
• Manage confidential information and communications with the utmost discretion.

Key Requirements:

• Minimum of 3-5 years of experience in an executive assistant or board support role, preferably within a corporate environment.
• Proven experience in organizing and managing high-level meetings and events.
• Exceptional organizational and time-management skills to manage multiple tasks and schedules efficiently.
• Experience in setting up annual meeting calendars and coordinating complex logistics.
• Excellent verbal and written communication skills to interact effectively with board members, business units, and other stakeholders.
• Ability to facilitate clear and concise communication with the Legal department for compliance purposes.
• Ability to anticipate needs and proactively address potential issues related to meeting coordination and logistics.

66083 | Human Resources | Professional | Non-Executive | Allianz Ireland | Full-Time | Permanent
Allianz Group is one of the most trusted insurance and asset management companies in the world. Caring for our employees, their ambitions, dreams and challenges, is what makes us a unique employer. Together we can build an environment where everyone feels empowered and has the confidence to explore, to grow and to shape a better future for our customers and the world around us. We at Allianz believe in a diverse and inclusive workforce and are proud to be an equal opportunity employer. We encourage you to bring your whole self to work, no matter where you are from, what you look like, who you love or what you believe in. We therefore welcome applications regardless of ethnicity or cultural background, age, gender, nationality, religion, disability or sexual orientation. Great to have you on board. Let’s care for tomorrow.
Job ID 66083

• Schedule and organize monthly Board of Management meetings, including setting up the annual meeting calendar and coordinating related committee meetings, such as audit committees.
• Develop and manage personalized agendas for Board of Management meetings, ensuring all documentation is prepared and distributed in advance.
• Coordinate with business units to ensure timely delivery of risk and finance papers, summary slides, and other necessary documents for board meetings.
• Facilitate communication with the Legal department and other stakeholders to streamline paperwork and ensure compliance.
• Handle travel arrangements for board members and manage logistics for market management activities and internal events, such as BoM coffee mornings.
• Assist in the planning and execution of internal communications initiatives
• Provide additional support for ad hoc meetings, training sessions, and any other board-related activities as needed.
• Oversee the PA support email address, ensuring timely responses and efficient handling of all board-related inquiries.
• Manage confidential information and communications with the utmost discretion