Personal Assistant at Ausloans Finance Group

Gold Coast City, Queensland, Australia -

Full Time

Start Date

Immediate

Expiry Date

07 May, 26

Salary

0.0

Posted On

06 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organised, Detail-Oriented, Communication, Client Follow-Up, Documentation Handling, Contract Checking, Invoicing, Logistics Coordination, Microsoft Office, CRM Systems, Customer Service, Proactive, Reliable, Office Support, Time Management, Multi-tasking

Industry

Financial Services

Description

The Ausloans Group is one of Australia’s fastest-growing finance brokerages, backed by specialist divisions in Asset Finance, Commercial Equipment Finance, and in partnerships with a dealership business serving clients nationwide called Drive Approved. With consistent month-on-month growth, we are expanding our team and looking for a proactive and detail-oriented Personal Assistant team member to help manage day-to-day administration and support the wider team. The Role This is a key support position responsible for ensuring all administrative tasks are completed accurately and on time. You will assist with client documentation, contract checking, transport bookings, and general office support. The ideal candidate is organised, dependable, and enjoys working in a busy environment where no two days are the same. Key Responsibilities Administrative Support Provide general admin support to the team Manage and follow up outstanding paperwork and client requests Maintain accurate records and file documentation correctly Complete ad hoc administrative tasks as directed by the sales team Client Follow-Up & Easy Calls Make outbound calls to customers to chase required documents and payments (e.g., bank statements, deposits, supporting paperwork) Follow up with clients to ensure applications progress smoothly and on time Contracts & Documentation Request buyers to sign contracts and vendors to sign vendor statements Coordinate with vendors to ensure Verimoto inspections are completed Review and check contracts for completeness and accuracy Request and collect required documents from clients Ensure compliance documents are received and processed Dealer & Invoice Coordination Request invoices from dealers as required Check all details match across documentation, including: Dealer invoices received Contracts issued to clients Invoices being sent out Ensure accuracy before processing and forwarding paperwork Bookings & Logistics Organise transport bookings and delivery coordination Track and confirm scheduling details Support with other operational tasks as required About You To succeed in this role, you will be: Highly organised with strong attention to detail Confident communicating with clients, dealers, and internal teams Comfortable managing multiple tasks and deadlines Proactive and able to work independently Professional, trustworthy, and reliable Skills & Experience (Preferred) Previous experience in an admin, office support, or PA role Strong computer skills (Microsoft Office, email, CRM systems) Experience handling documentation, contracts, or invoicing is an advantage Customer service or finance/automotive industry experience is a bonus If this sounds like the perfect role for you, hit Apply Now to submit your current CV. For more information, please contact natalia.belkina@ausloans.com.au

Responsibilities

The Personal Assistant will provide key administrative support, ensuring all tasks are completed accurately and on time. Responsibilities include managing client documentation, contract checking, and general office support.