Personal Assistant at BAE Systems

City of Edinburgh, Scotland, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

07 Jul, 26

Salary

38000.0

Posted On

08 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Diary management, Travel coordination, Expense processing, Stakeholder engagement, Administrative support, Meeting coordination, Agenda preparation, Minute taking, Communication skills, Organizational skills, Time management, Diplomacy, Discretion, Proactive problem solving

Industry

Defense and Space Manufacturing

Description

Job Title: Personal Assistant Location: Scotstoun/Govan. Onsite Salary: Up to £38,000 (DOE) Who we are: Join BAE Systems and you’ll be part of something bigger. As a valued member of our global colleague network, you’ll bring your unique skills and perspectives to help pioneer progress and protect what matters most. You’ll be trusted to play your part in delivering the advanced, technology-led defence, aerospace and security solutions of tomorrow, shaping a safer future, for all of us. From the depths of the ocean, to the far reaches of space, there’s no limit to where a career at BAE Systems could take you. Job Description: This role is critical to the effective functioning of the Naval Ships Senior Leadership Team, acting as a trusted extension of the executive and enabling them to focus on strategic priorities. By providing confidential, accurate and timely support, the role safeguards decision-making quality, information flow and operational continuity. Proactive anticipation of issues and needs helps prevent delays, reduces risk, and ensures smooth day‑to‑day delivery in a fast‑paced and complex environment. Core duties: Provide efficient, effective, proactive and confidential support to a Senior Leadership Team member(s) ensuring that their priorities are actioned and achieved Manage all incoming communications and ensure efficient/optimised use of time via diary management Book complex travel and process expenses ensuring due diligence and process adherence Act as delegate across multiple business systems to enable on time processing of information and proactive action management on behalf of the SLT member(s) Support Naval Ships events, VIP visits and co-ordinate/plan local SLT member(s) visits ensuring high attention to detail Essential Skills: Previous experience as a Personal Assistant providing high-level support to directors or senior leadership Ability to manage workload efficiently within a fast-paced environment Excellent organisational skills with the ability to effectively manage time and prioritise workload Strong written and verbal communication skills, with a proactive approach to engaging with stakeholders. Demonstrates tact, diplomacy, and discretion when communicating with a range of audiences Highly developed administrative skills, with proven experience in organising meetings, preparing agendas and supporting materials, and recording actions and minutes where required The PA team The PA team operates in a fast‑paced, high‑impact environment where agility, precision and open communication are essential. This role is fundamental to enabling senior leadership, providing seamless support across complex UK and international programmes and ensuring leaders can perform at their best. Why BAE Systems? Here you’ll build a career with purpose and limitless possibilities. With lifelong learning and meaningful work, this is a place where you can grow your career with confidence and be empowered to be your best. You’ll be recognised for your contribution and enjoy rewards tailored to what’s most important to you and your family, support for your financial and personal wellbeing, as well as a balanced lifestyle. In an environment embracing sustainable ways of working and with a strong sense of shared purpose, our supportive culture is a place you can feel you belong and proud of the difference you make. A place where everyone can thrive: We’re committed to building an inclusive workplace where everyone feels valued and supported. We know that a diversity of backgrounds, perspectives and experiences strengthens our teams and is vital to the work we do. Please be aware that many roles at BAE Systems are subject to both security and export control restrictions. These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation. All applicants must as a minimum achieve Baseline Personnel Security Standard. Many roles also require higher levels of National Security Vetting where applicants must typically have 5 to 10 years of continuous residency in the UK depending on the vetting level required for the role, to allow for meaningful security vetting checks. Closing Date: 22nd April 2026. Interviews for this position will take place W/C 27th April. We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible. #LI-NS1 #LI-OnSite

Responsibilities

The Personal Assistant provides proactive, confidential support to the Senior Leadership Team to ensure operational continuity and effective time management. Responsibilities include managing communications, complex travel arrangements, and coordinating events while acting as a delegate across business systems.