Join us as an Personal Assistant at Barclays, where you’ll play a crucial part for ensuring seamless coordination and successful outcomes across the Bank. In this role you will manage all administrative tasks/queries and approvals on behalf of the MDs, working to support their future commitments/priorities and matters requiring their attention.
In this role you will be part of a team of PAs within our Glasgow hub, providing professional and efficient PA support for multiple Managing Directors (MDs) across the Global Compliance function. You will be expected to work closely with a number of senior executives and their support offices.

Person Specification

• You will have the ability to deal with a range of people including senior stakeholders and situations.
• A flexible approach and the ability to adapt to different leadership styles of senior management.
• Attention to detail and highly organised.
• The ability to respond to changing priorities and urgent requests and multi task in a busy arduous environment with minimum supervision.
• Passionate and influential, ability to work accurately and effectively under pressure and feel comfortable instructing and directing members of the team when necessary.
• Discrete and trustworthy, experience of dealing with confidential and sensitive matters.
• Prioritise workload and prioritise have responsibility for your work to meet deadlines.
• Flexible, adaptable and comfortable with change.
• Needs to be able to enjoy a busy and demanding workload with a high degree of interaction and interruption.
• Work completed accurately and to high standards.

Essential Skills/Basic Qualifications:

• Experienced PA/EA supporting MDs and Ds.
• High level of skill/competency in IT – Microsoft Office (Outlook, Word, PowerPoint, Excel).
• Proven experience of working within a fast paced and demanding environment.

You may be assessed on key critical skills relevant for success in role, such as risk and controls, change and transformation, business acumen, strategic thinking and digital and technology, as well as job-specific technical skills
You will be based out of our Glasgow campus although many of our MDs are located in cities across the UK, so experience of working with senior executives who may be based in offices outside of your own is desirable.

ACCOUNTABILITIES

• Management of executive, managers or team calendars and overseeing timely responses to meeting invitations and requests.
• Planning and arranging travel itineraries, including flights, accommodation and ground transportation, ensuring timely and efficient travel for the executive or team.
• Proactively anticipating the needs of the executive or team, prioritising tasks, and ensuring timely completion.
• Management of day-to-day administrative tasks, such as expenses, maintaining filing systems, and ordering office supplies, annual leave records management, distribution list management and organisation management tasks.

To provide administrative and organisational support to executives, managers, or teams. To manage schedules, acting as a trusted point of contact, ensuring seamless coordination, efficient task management, and a professional presence for their assigned individuals or teams.