IDEAS | PEOPLE | TRUST

We’re BDO. An accountancy and business advisory firm, providing the advice and solutions entrepreneurial organisations need to navigate today’s changing world.
We work with the companies that are Britain’s economic engine – ambitious, entrepreneurially-spirited and high‑growth businesses that fuel the economy – and directly advise the owners and management teams leading them.

• Maintain and co-ordinate diaries of Directors(s) and group members as required as well as providing an effective time management approach
• Arrange and co-ordinate internal/external meetings and events. Liaising with delegates, booking boardrooms and arranging refreshments/equipment as necessary
• Minute taking and agenda prep as needed.
• Organise extensive business travel, visas, hotel accommodation, preparation of itineraries, cars etc
• Significant liaison with clients for meetings, presentations and reports
• Acting as first point of contact for clients by proving phone coverage by receiving, screening and rooting all incoming telephone calls, correspondence and mail
• Monitor e-mails/meeting invitations of Director(s) and reply on their behalf when needed.
• Monthly billing for the team on Workday
• Updating of the AMD on a quarterly basis
• Use of CMS to maintain accurate client/target information, as well as pipeline management
• Performing conflict checks and client take on
• Documentation creation and management, including typing as necessary
• Taking minutes at meetings when required
• To maintain confidentiality at all times
• Completion of expense reports in a timely manner
• Dealing with personal administration as and when required
• Liaising with high level Partners
• Liaison with the BS Hub in respect of secretarial cover within the group as well as providing support to other PAs as necessary, including holiday and sickness cover
• Acting as gatekeeper for Partners
• Visibility of high level confidential information and maintaining confidentiality
• Responsible to act on the Partner(s) and Director’s behalf on a range of issues and projects.
• To provide an exceptional client experience and support client initiatives within the firm, as well as being responsive and helping to create a positive impression at all touch points
• Provide secretarial cover within the group as well as providing cover to the group as a whole and assisting other secretaries when necessary
• Deal with routine enquiries and taking appropriate messages
• Industry research when required
• Provide cover for other team members of the support team (holiday/sickness etc)
• General administrative assistance to group as required.
• Ensuring appropriate handovers are completed to ensure tasks are passed over accordingl