PERSONAL ASSISTANT – MOBILITY & PRECINCTS (FIXED TERM – 12 MONTHS)

Transport and Infrastructure work is at the heart of our business. Developing and implementing solutions to complex problems, our team is helping to shape the world we live in across the Asia Pacific region. Together we are transforming our world by planning, designing, and managing infrastructure projects that make everyday better for our communities.

TE WHIWHINGA MAHI | THE OPPORTUNITY

We are currently seeking a Personal Assistant to join our Transport and Infrastructure team in Aotearoa on a fixed-term basis for 12 months to cover maternity leave. Our team of over 500 people works across roads, rail, airports, and land development market sectors and is well placed to help Aotearoa advance and protect our world for future generations. In this role, you will be the trusted support and advisor to a high-performing General Manager in a busy leadership team. This is a diverse role where no two days will be the same; the ability to think on your feet using your initiative in an environment that moves fast and changes often is key! We are looking for someone to join us who can:

• Use your judgement to proactively optimise how our leaders spend their time, ensuring balance and focus on the most important goals
• Be two steps ahead, operating in a 3-6 month planning timescale, proactively managing demanding diaries and schedules internally and externally
• Liaise with senior-level internal and external contacts, screening and prioritising incoming communications, dealing with routine issues and coordinating more complex responses ensuring these are delivered in a timely and effective manner
• Manage and organise events and meetings, including curating agendas, booking venues, travel, and accommodation
• Build strong relationships across teams, the company, and with the outside world to help get things done easily and efficiently
• Organise and prepare complex documents and presentations to a high standard using office technology and software applications
• Collaborate with a strong support team of administrators and business support partners who come together as one team

KO WAI KOE | ABOUT YOU

You are energetic with excellent business acumen and highly developed interpersonal skills where you have liaised with internal staff members and external clients, building strong and lasting relationships at all levels. As an experienced Personal Assistant, you pride yourself on your organisational and system skills, embracing technology and new ways of doing things. You will be efficient, pay attention to detail, and have a proactive approach to tasks.
If you are an enthusiastic and ambitious Personal Assistant looking for a position where you can progress your career then this is an excellent opportunity. We will encourage you to get fully involved, to share our passion for the business, and to make input into achieving our goals.
Beca prides itself on supporting a diverse and inclusive culture – open to inputs from creative people of all genders, ethnicity, identity, physical abilities, thought and experiences.

KO WAI MĀTOU | ABOUT US

Beca is one of Asia Pacific’s largest independent advisory, design, and engineering consultancies. After a century of operation, we have grown from a family-owned business to one of the most progressive, client-centric professional services consultancies in our region. We have more than 4,000 employees in 25 offices around the world and have delivered projects in more than 70 countries.
‘Creative people together transforming our world’ is our vision. It reflects our culture, our aspirations, and our purpose - to make everyday better. We create value through understanding and delivering successful solutions, exceptional service and our enduring relationships and use our skills and systems to empower innovation; helping our clients shape communities, optimise their assets and streamline their operations.
For more information on our successful projects, please click here.

• Use your judgement to proactively optimise how our leaders spend their time, ensuring balance and focus on the most important goals
• Be two steps ahead, operating in a 3-6 month planning timescale, proactively managing demanding diaries and schedules internally and externally
• Liaise with senior-level internal and external contacts, screening and prioritising incoming communications, dealing with routine issues and coordinating more complex responses ensuring these are delivered in a timely and effective manner
• Manage and organise events and meetings, including curating agendas, booking venues, travel, and accommodation
• Build strong relationships across teams, the company, and with the outside world to help get things done easily and efficiently
• Organise and prepare complex documents and presentations to a high standard using office technology and software applications
• Collaborate with a strong support team of administrators and business support partners who come together as one tea