DESCRIPTION

To assist with the day-to-day functions of the Managing Director and Finance Director through proactively providing administrative support, both planned and ad hoc. You will also be actively involved with the wider administrative function at Chelsea Bridge Wharf and across the Division.

EXPERIENCE REQUIRED

• Experience working in an administrative role, or able to demonstrate a desire to do so.
• Excellent organisation skills and the ability to proactively assist with others’ organisation.
• Intermediate IT skills particularly with Word, Excel and PowerPoint.
• Experience with diary management.
• Excellent communication skills, both verbal and written.
• Willingness to develop an understanding of how the wider business operates.

• Proactively manage the Directors diaries, to include booking meeting rooms and greeting internal and external clients where required as well as working closely with other PAs to coordinate plans.
• Promote and help organise extra-curricular activities (e.g. Berkeley Foundation, Health & Wellbeing and Social events).
• Creating and distributing agendas and meeting minutes before and after meetings.
• Draft emails, memos and any other company forms for review and subsequent distribution.
• Where required, collate, format and bind presentation packs and reports.
• Coordinate events/ entertainment for the Directors and in some cases the wider team.
• Maintain a well-structured filing system and assist others with implementing best practise.
• Collate and submit expense claims for the Directors as required.
• Cover the reception desk on a rota basis, greeting internal and external clients.
• Attend and contribute to monthly Admin meetings, and subsequent actioning of any items.