Personal Assistant at Bill Alexander Ford Lincoln

Illinois City, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

30 Aug, 26

Salary

0.0

Posted On

01 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Yes

Skills

Calendar Management, Travel Coordination, Executive Support, Microsoft Office Suite, Google Workspace, Time Management, Written Communication, Verbal Communication, Discretion, Multitasking, Project Management, Bookkeeping, Expense Tracking, Administrative Support, Confidentiality, Organization

Industry

Motor Vehicle Manufacturing

Description

We are seeking a highly organized, proactive, and discreet Personal Assistant to provide comprehensive administrative and personal support to senior leadership. In this role, you will manage schedules, coordinate activities, and handle a wide range of tasks to ensure efficiency and productivity. This is a fully remote position requiring strong communication skills, attention to detail, and the ability to manage multiple priorities with professionalism. What You'll Do Manage calendars, appointments, and scheduling for executives Coordinate meetings, travel arrangements, and itineraries Handle correspondence, including emails, calls, and messages with professionalism Organize and maintain files, records, and confidential documents Assist with personal errands, administrative tasks, and special projects Prepare reports, presentations, and briefing materials Track tasks, deadlines, and follow-ups to ensure timely execution Liaise with internal teams, clients, and external stakeholders on behalf of the executive Maintain strict confidentiality and exercise sound judgment in all matters What We're Looking For 2–5+ years of experience as a Personal Assistant, Executive Assistant, or similar role Excellent organizational and time-management skills Strong written and verbal communication abilities High level of discretion, professionalism, and integrity Proficiency in Microsoft Office Suite and Google Workspace Ability to multitask and prioritize effectively in a fast-paced environment Self-motivated with the ability to work independently in a remote setting Nice to Have Experience supporting senior executives or leadership teams Familiarity with project management tools (e.g., Asana, Trello) Basic knowledge of bookkeeping or expense tracking Experience coordinating international travel or managing complex schedules Why Worthwhile? Remote-first environment: Work from anywhere with flexibility Supportive culture: Be part of a professional and collaborative team Growth opportunities: Access to learning and development resources Flexible schedule: Focus on productivity and outcomes Meaningful role: Play a key part in supporting executive operations Total Rewards Performance-based incentives and bonuses Flexible work schedule (20–40 hours per week) Paid training and onboarding support Access to professional development tools and resources Remote workstation support and equipment provision Visa sponsorship available, subject to eligibility

Responsibilities

Provide comprehensive administrative and personal support to senior leadership, including managing calendars, travel, and correspondence. Ensure executive productivity by tracking deadlines, preparing reports, and liaising with internal and external stakeholders.