JOB OVERVIEW

We are seeking a highly organized and proactive Personal Assistant to provide comprehensive support to our executive team. The ideal candidate will possess strong administrative skills and a keen attention to detail, enabling them to manage a variety of tasks efficiently. This role requires excellent communication abilities and the capacity to handle multiple priorities in different environments.

SKILLS

• Strong organizational skills with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and custom applications.
• Experience with calendar management using Microsoft Outlook Calendar.
• Familiarity with Adobe for document management and signatures.
• Excellent typing skills with attention to detail for accurate data entry.
• Previous administrative experience is preferred; personal assistant experience is a plus.
• Strong customer service skills with the ability to communicate clearly and professionally.
• Knowledge of project coordination principles and office management best practices.
• Ability to work independently while being a team player in a collaborative environment. This position offers an exciting opportunity for individuals looking to enhance their career in administrative support while contributing positively to our team.
  Job Type: Part-time
  Pay: $16.00 - $22.00 per hour
  Expected hours: 10 – 20 per week

Benefits:

• Flexible schedule
• Mileage reimbursement
• Paid orientation
• Paid training
• Professional development assistance
• Tuition reimbursement

Work Location: Hybrid remote in Phoenix, AZ 8505

• Manage calendars, schedule appointments, and coordinate meetings for executives.
• Assist in planning, including logistics, vendor management, and on-site coordination of employees.
• Provide executive administrative support by preparing reports, presentations, and correspondence.
• Maintain filing systems and ensure documents are organized and easily accessible.
• Perform data entry and bookkeeping tasks using QuickBooks and other software.
• Handle phone etiquette with professionalism while managing multi-line phone systems.
• Conduct proofreading and transcription of documents as needed.
• Utilize Microsoft Office Suite and Google Workspace for various administrative tasks.
• Provide front desk support, including greeting visitors and managing inquiries.
• Coordinate projects effectively while ensuring deadlines are met.