Job Title: PA to Director (Tom) / Full Time Office Admin.
Reports To: Company Director
Location: Work from Home - with future plans for a site office
Employment Type: Full-Time/ Flexi time
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Roles and Responsibilities

1. Personal Assistant to the Director

• Act as the first point of contact for the Director, managing calls, emails, appointments, and correspondence.
• Provide high-level administrative support, ensuring the Director’s schedule is optimized, prioritized, and aligned with business needs.
• Prepare reports, meeting agendas, notes, and presentations as required.
• Handle confidential information with discretion and professionalism.

1. “Office” Management - Though while no office, some office duties required.

• Manage all office supplies, equipment, utilities, and IT needs; ensure everything is functioning efficiently.
• Implement systems and processes to improve organization, efficiency, and communication across the different teams.
• Keep physical and digital filing systems organized and up to date.

1. Management Software (Training & Use)

• Complete training and become proficient in the use of Management software the company utilizes.
• Use Software system to manage job bookings, scheduling, workforce allocation, invoicing, client communications, and reporting.
• Act as the main office point of contact for the software use and troubleshooting.
• Provide support to the team for logging, tracking, and managing scaffolding jobs and tasks within the platform.

1. Communication & Coordination

• Answer incoming calls professionally, directing inquiries and taking detailed messages for the Director and Contracts Manager.
• Monitor and respond to emails on behalf of both the Director.
• Liaise with clients, site supervisors, and suppliers to ensure smooth communication flow.
• Ensure that all client and site communications are logged and followed up appropriately.

1. Business Organization & Administration

• Create and maintain internal systems to track job progress, workforce schedules, H&S documents, vehicle maintenance, and equipment inventory.
• Assist with HR admin tasks including timesheets, holiday tracking, new starter paperwork, and subcontractor compliance.
• Support recruitment coordination as the business grows, including job postings, scheduling interviews, and onboarding new hires.
• Maintain up-to-date records of accreditations, insurances, licenses, and other key compliance documents.

1. Supporting a Male-Dominated, Fast-Paced Industry

• Thrive in a growing construction/scaffolding environment with a predominantly male workforce.
• Be comfortable, confident, and assertive when dealing with tradespeople, site managers, and clients.
• Bring strong organizational structure and polish to a fast-moving, practical business.

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Ideal Candidate Profile

• Highly organized and thrives on getting things done.
• Exceptional multitasker who can juggle priorities and keep everyone on track.
• Strong communicator, both written and verbal.
• Confident, assertive, and professional – able to hold their own in a busy, no-nonsense environment.
• Tech-savvy with the ability to learn and champion new systems (like StrikeSoft, Smart scaffolding, Big Change).
• Self-motivated, hungry to grow, and fully committed to helping the business scale.

Job Type: Full-time
Pay: From €28,600.00 per year

Benefits:

• Flexitime
• Work from home

Work Location: Remot

• Manage all office supplies, equipment, utilities, and IT needs; ensure everything is functioning efficiently.
• Implement systems and processes to improve organization, efficiency, and communication across the different teams.
• Keep physical and digital filing systems organized and up to date