Overview:
Music wouldn’t exist without the work of songwriters, composers and publishers. We’re here to represent them and make sure that they are paid for their work. After more than a century in the industry, we continue to innovate as a world-leading organisation.

THE ROLE

To provide PA support to both Chief People and Transformation Officer & Chief Strategy, Communications & Public Affairs Officer including diary management, admin support, replying to & sorting emails, arranging meeting agendas and presentations, booking travel for the management team, processing expenses and some general administration work.

Responsibilities:

• Heavy diary management to ensure meetings and appointments are

scheduled according to priorities, effective use is made of time

available and information regarding their availability.

• Act on their behalf as a representative on internal and external

matters of an administrative nature.

• Organise meetings at senior level which may involve individuals

within or external to PRS.

• Receive and assess all incoming communication, and as appropriate

respond directly on routine matters, direct elsewhere or put to the
ELT member, where necessary first obtaining supporting

information.

• Support the formatting / completion of documents which may

include complex documents of a highly confidential nature.

• Organise and distribute agendas and supporting materials for

meetings, taking and circulating minutes which may be of a highly

confidential nature.

• Undertake a variety of specific projects/assignments involving

internal and external research and liaison, on behalf of the ELT

member as directed.

• Admin support to Nomination papers, Remuneration papers, Board

and Members Council papers.

• Attend and contribute to Senior HR & Transformation meetings,

including supporting some team engagement activities.

• Book flights/rail rickets via company travel company, hotels etc.,

planning travel itineraries to make optimum use of the ELT

member’s time.

• Processing of expenses

About you:

• Good working knowledge of MS Office and software packages in use,

including MS Forms, SharePoint and OneDrive.

• Be able to work under pressure and prioritise workloads including

being able to support two Senior Executives.

• Sound understanding of responsibilities and priorities of their line

manager.

• Sound judgement to keep confidential any personal / commercially

sensitive information that is acquired in performing duties.

• Excellent interpersonal and communication skills.
• Ability to work effectively under pressure and remain calm.
• Independence, resilience, and ability to self-motivate.
• Strong organisational skills.
• Good attention to detail and excellent written English skills.
• Previous experience of and ability to work in a high-volume role.
• Ability to remain professional with handling sensitive data.
• General awareness of the industry and affiliated societies (desirable).

Person Profile & Capabilities

Thinks strategically, acts commercially

• Seeks to understand our mission, vision, and strategy, and how to

contribute to meet future challenges.

• Recognises the relationship between own work and the objectives of

the team and wider business.

• Searches out more efficient and effective ways to operate without

compromising service.

• Understands the challenges our business faces and develops a

commercial focus.

Makes considered decisions

• Critically evaluates information to identify potential errors and

checks that information is complete.

• Prioritises workload, recognising the short- and long-term

implications of own actions on the business.

• Uses initiative, does not wait to be told or directed.

Works collaboratively

• Develops and maintains mutually beneficial relationships across the

business.

• Promotes greater collaboration within own area, being proactive in

offering support where it can add value.

• Seeks feedback from manager, peers, and customers to improve the

way they work.

• Shares own knowledge and expertise with others, seeing the

benefits of collaboration.

Simplifies complexity

• Identifies more efficient ways of working that are straightforward

and consistent.

• Understands the business and communicates clearly with

stakeholders what they can and cannot do for them.

• Takes responsibility for understanding complex business issues by

asking questions to gain clarity.

• Knows how their individual objectives contribute to our vision,

mission, and strategy and how they impact on other business areas.

Our interview process for this role is simple:

• First stage interview will take place virtually on MS Teams.
• Second stage interview will take place in person at our London Bridge Hub