Personal Assistant at Colliers International EMEA

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

31 Dec, 25

Salary

0.0

Posted On

02 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Email Management, Diary Management, Meeting Preparation, Travel Bookings, Financial Forecasting, Invoice Reconciliation, Marketing Collateral Preparation, Presentation Preparation, Attention To Detail, Time Management, Multi-tasking, Microsoft Suite, Real Estate, Property

Industry

Real Estate

Description

Company Description Our collaborative culture sets us apart. We help experts become true specialists and provide the long-term structure and platform to accelerate their success. Job Description We are seeking a dynamic and proactive administrative professional who is ready to take the next step in their career by supporting two managers within our Occupier Services division, based full-time in our vibrant Sydney CBD office. Key responsibilities: In this pivotal role, you’ll take ownership of a broad range of responsibilities, providing high-level support that contributes directly to the success of the national team. Some duties include: · Email and diary management for the two managers. · Arranging and preparing for internal meetings, agendas and WIPs. · Managing internal and external enquiries and correspondence for the team including travel bookings and general correspondence. · Financial forecasting and reconciling invoices and expenses. · Preparation of marketing collateral and presentations for internal and external distribution. What sets us apart: · High performance with heart: We’re driven, but we never lose sight of the importance of culture, collaboration, and celebrating each other’s wins. · Supportive growth pathways: Many of our previous Personal Assistants have progressed into Senior PA/EA roles or transitioned into operator roles within our business. · Diverse and inclusive team: We value individuality and are committed to hiring the right cultural fit to maintain our positive, energetic environment. · Client impact: We work with some of Australia’s most recognisable brands, delivering tailored solutions that make a real difference. Qualifications · 5+ years of experience in an Administration role, ideally with some Personal Assistant duties. · Relevant industry experience in Real Estate or Property is highly desirable. · Proficient in Microsoft Suite including Word, Excel and PowerPoint. · High attention to detail and accuracy. · Strong time management and ability to multi-task. What’s in It for you? · Supportive, inclusive, and collaborative team culture. · Wide range of benefits designed to support your career, wellbeing, and lifestyle. · Industry leaving leave – including additional paid leave, volunteering, and loyalty leave. · Formal career development & recognition programs. · Colliers Balance – helping to manage home and work life. · Innovative technology & tools to drive your productivity. Additional Information We foster an environment in which everyone at Colliers feels respected and comfortable bringing their authentic selves to do their best work. It’s our people who set us apart and we actively recruit people who represent the diversity of the communities in which we operate. We take great pride in doing what’s right and operating in ways that benefit the business, our people, our clients, our communities, and the environment. Experts join experts, and we welcome you to join us as we lead the industry into the future. Please be advised that applications will only be accepted directly rather than via recruitment agencies. Apply now or for further information contact Vivienne Baez on +61 2 9347 0840. #LI-JB1

Responsibilities

The Personal Assistant will provide high-level support to two managers in the Occupier Services division, managing emails, diaries, and internal meetings. Additional responsibilities include handling enquiries, financial forecasting, and preparing marketing materials.