JOB SUMMARY

Our aim at Companies House is to be the best Registry of Companies in the world. How do we do this? By brilliant people, using brilliant systems, to provide brilliant services for our customers.
This is an exciting opportunity to work as a Personal Assistant for the Executive Team, supporting one or more of our directors. Primary responsibilities will include working behind the scenes to manage diaries effectively.
The successful candidate will be an integral part the Chief Executive’s Office, working to provide high quality support and acting as a first point of contact for internal and external stakeholders.
Working to your director/s, to understand their priorities and preferred ways of working, you will need to use your initiative to prioritise effectively and ensure the smooth running of the diaries and inboxes that you are managing. You’ll be expected to support them by scheduling meetings, organising the flow of papers they require, monitoring deadlines and actions, engaging with stakeholders on their behalf and making travel arrangements.
The Chief Executive’s Office is at the heart of the organisation and is responsible for corporate governance and support. The PA team is part of this and provides an essential support function for the directors and their Senior Leadership Teams (SLTs).
We are a friendly team that is committed to providing a high-quality service. We are passionate about Continuous Improvement and sharing best practice.
We’re keen to create an environment that works for everyone, and we particularly encourage applications from different underrepresented demographics.
Does this sound like the role for you?
If so, we’d love to receive your application!
Companies House offers a flexible and welcoming culture that promotes a healthy work life balance as well as a proactive approach to wellbeing that allows us to be our best at work. We recognise that people are the key to our success so offer a fantastic benefits package including flexible working with no core hours, 30 days annual leave, 8 bank holidays and 1 privilege day as well as enrolment into the Civil Service Pension scheme with a contribution rate averaging 28%.
Find out more about what a great place Companies House is to work

JOB DESCRIPTION

This is an interesting and varied role with the opportunity to work closely with our Executive Team. The candidate will be key in helping them to prioritise tasks, so they are able to optimise their decision-making and make best use of their time.

Your day to day responsibilities will include:

• Arranging and managing multiple diaries
• Ensuring that meetings and appointments are scheduled appropriately and that any conflicts are resolved
• Managing inboxes, prioritising papers, correspondence and actions that senior colleagues need to review
• Providing ad-hoc admin support to directorates
• Making travel arrangements within UK and overseas
• Planning and coordinating visits for external visitors
• Working to agreed deadlines and protocols
• You may also be called upon to provide PA support to the Chief Executive and support the Secretariat with corporate meetings including collating papers and logistical arrangements.

PERSON SPECIFICATION

We are looking for someone that is proactive, reliable, able to cope under pressure and committed to providing consistent, high-quality support. This is a critical support role, and you will often have to adapt to meet changing needs and priorities.

We’ll looking for a Personal Assistant who:

• Works with energy and pace to deliver on time to a high standard.
• Has excellent organisational, digital and diary management skills - with an ability to deliver consistently in a fast-paced environment.
• Uses their own initiative to plan, enjoys working as part of a team and takes a pride in their work.
• Has strong stakeholder management skills and a professional approach to their work.
• Strong oral and written skills including the ability to communicate detailed information succinctly.
• Continually reviews working practices and comes up with ideas to improve the way things are done.

Experience - to be assessed at sift and/or interview

• Previous experience of providing administrative support in rapidly changing circumstances and balancing competing demands effectively

NATIONALITY REQUIREMENTS

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements

Your day to day responsibilities will include:

• Arranging and managing multiple diaries
• Ensuring that meetings and appointments are scheduled appropriately and that any conflicts are resolved
• Managing inboxes, prioritising papers, correspondence and actions that senior colleagues need to review
• Providing ad-hoc admin support to directorates
• Making travel arrangements within UK and overseas
• Planning and coordinating visits for external visitors
• Working to agreed deadlines and protocols
• You may also be called upon to provide PA support to the Chief Executive and support the Secretariat with corporate meetings including collating papers and logistical arrangements