KEY ACCOUNTABILITIES

• To support the Director by actively participating in projects including planning and documenting specific project goals, deliverables, features, functions, tasks, deadlines and costs to ensure that the project is delivered on time and on budget.
• To act as principal point of contact for the Director as a professional interface, screening calls and exercising judgement to prioritise urgent and important items. To resolve or refer queries to the relevant person for response and / or to respond on behalf of the Director where appropriate.
• To manage all correspondence on behalf of the Director, identifying issues requiring urgent action and ensuring that responses are provided within timescales. To liaise with relevant parties using initiative, discernment and sensitivity to co-ordinate responses to ensure appropriate actions are taken and contacts responded to within required timescales to ensure satisfactory outcomes. To ensure that the Director is notified of anything that needs attention.
• To draft correspondence on behalf of the Director and to research, co-ordinate, collate and draft presentations and reports and analysis of same, ensuring accuracy and reliability of information and that time is allocated for the Director to review and approve these where applicable.
• To co-ordinate internal meetings and ensure that attendees are provided with key information in advance of and following meetings, including creation and distribution of agenda, reports and papers. To ensure minutes are taken and circulated and that all action points are addressed within agreed timescales.

SKILLS & COMPETENCIES

• Ability to prioritise workload to meet competing deadlines
• Ability to use judgement and discernment in varied situations
• Highly developed communication skills both oral and written
• Understanding and appreciation of the importance of confidentiality.
• Ability to adapt and work effectively under pressure and to deadlines
• Advance organisational skills

SKILLS NEEDED

Call Management, Ability to Identify and Anticipate needs, Teamwork, Administrative skills

JOB PURPOSE/SUMMARY:

The role of a Personal Assistant at Praxis Care is to provide a professional, efficient, personal and confidential support service, undertaking all aspects of administration required to support the Director to meet key strategic objectives.
You will assist the Director with projects to ensure that the project is delivered on time and on budget, as well as managing diaries, co-ordinating meetings, events and relevant activities to ensure that urgent matters are given priority and all tasks are completed within agreed timescales.
Management of all internal and external communication, taking appropriate action on behalf of Director and to develop and maintain systems and procedures to support the Director to manage competing pressures are some of the tasks that will encompass the role of Personal Assistant.

REQUIREMENTS OF THE ROLE

• You will be required to be involved in the company performance management process
• To adhere to, and model the company values, behaviours and competencies at all times
• To carry out all duties of the post in accordance with Praxis rules, regulations and policies
• To carry out additional duties of the role and all other required duties as and when necessary
  The above mentioned duties are not exhaustive and the post holder will be required to carry out other duties as and when necessary. It should be noted that stated duties or location associated with the post may change to meet the future needs of the Organisation.