Personal Assistant at Eastern Health

Box Hill, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

09 Sep, 26

Salary

0.0

Posted On

11 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Calendar Management, Stakeholder Engagement, Time Management, Administrative Coordination, Professional Communication, Governance Support, Organization, Interpersonal Skills, Roster Management

Industry

Hospitals and Health Care

Description

Personal Assistant Limited Term Part Time until end January 2027 Box Hill Hospital | Easy access to public transport, shopping, and dining options Commitment to excellence | Contribute to a leading healthcare service Eastern Health Eastern Health is one of Melbourne’s largest public health services. We provide a range of emergency, surgical, medical and general healthcare services and have a proud history of serving a diverse community. Our Employee Value Proposition is “Being a part of Eastern Health means belonging to a welcoming team of healthcare experts”. This statement aligns with our promise to our communities, patients, consumers and staff that we will be HEALTHIER TOGETHER. Bolder than a vision for the future, our promise calls us to action. We know that working together is the only way we can achieve what is necessary for a healthier future. About the role An exciting opportunity exists for an experienced administrative professional to join the Eastern Health team at Box Hill Hospital on a limited term part-time (3 days per week) basis until the end of January 2027. We are seeking an agile, responsive, and highly organised administration professional to provide high level executive support to the Clinical Program Director Medicine Program and Clinical Services Director Acute Medicine. In this dynamic and fast-paced position, you will act as a central point of coordination, ensuring seamless administrative support across multiple portfolios. You will manage complex calendars and rosters, prepare documentation, support governance activities, and communicate effectively with internal and external stakeholders. The role requires someone who thrives on variety, demonstrates initiative, and approaches all tasks with professionalism and attention to detail. About you To be successful in this role you will possess: Highly organised with excellent time-management capabilities Adaptable and comfortable managing competing priorities Skilled in communication and stakeholder engagement Confident in working both independently and as part of a broader team Experienced in executive-level administrative and PA roles (healthcare experience desirable) Demonstrates strong interpersonal capabilities and provides confident, professional support across senior leadership functions Effective contributor within diverse teams Exceptional communication and organisational abilities Healthcare workers are strongly recommended to follow COVID vaccination recommendations provided in the Australian Immunisation handbook (based on ATAGI advice). Seasonal vaccination against influenza is a mandatory requirement of this role and an offer is conditional on this being up to date prior to employment. Those that are offered and/or start between January and April do not require an up to date vaccination for Influenza to progress providing they are aware of its requirement later in the year. Those that are offered and/or start between May and December require the up to date Influenza vaccination prior to offer. What we offer Eastern Health offers a variety of fantastic Employee Benefits, view the extensive range here! Mentor and Shadowing program Access to discovery days across our 50 sites Study and professional development leave Friendly & supportive teams Commitment to Diversity, Equity and Inclusion Fitness Passport for work-life balance Employee Assistance program accessible for you and your loved ones Flexible working hours and excellent entitlements Salary packaging options and an employee benefits scheme Access to Private Health Insurance offers Digital upskilling, such as excel and Power-Bi training Cafes at all of our Hospitals Next Steps Apply online if you feel we are a good match, you have the skills and qualities to make a difference, and are eligible to work in Australia. We review all applications when we receive them, and we notify unsuccessful candidates. If you are shortlisted, we will be in touch to arrange an interview, and you must complete a National Police Check. Good to know: We are an equal opportunity employer and actively promote equality for people of all races, ethnicities, gender identities, sexual orientations, and for people living with disability – within the communities we serve and our Eastern Health team. We provide a culturally safe and welcoming environment for Aboriginal and/or Torres Strait Islander employees. As a child-safe organisation, we ensure child safety and wellbeing is embedded in our everyday culture. Vaccination and screening for immunity to vaccine-preventable disease is a mandatory requirement of this role. Advertising may end before the closing date. We do not accept recruitment agency application If you are a current Eastern Health employee please ensure you log in with your internal Eastern Health account to apply for this or other roles. Please click here for position description linkContact Person: Wen Tee Contact Number: 8396 3507 Contact Email: wen.tee@easternhealth.org.au Job Posting End Date: 12 July 2026 Need help submitting your application? Just contact the Hiring Manager in the advertisement or call the Talent Acquisition Team on (03) 9955 7555 (Option 1) | Medical Workforce Unit on (03) 9895 3469. [TA for Non Medical roles, MWU for Medical roles] Click Here for the Candidate Guide also for help in our recruitment process! Our Values in Action: Respect for all | Safe always | Partnering in care | Learning and improving every day

Responsibilities

Provide high-level executive support to the Clinical Program Director and Clinical Services Director. Coordinate complex calendars, rosters, and governance activities while acting as a central point of communication for stakeholders.