Goudreau Personnel by Swinton Ltd. (GPS Recruitment) is a leading Recruitment Firm in Southwestern Ontario, specializing in the recruitment and successful placement of Technical and Executive Management type roles for over 32 years. We are currently recruiting for the following career opportunity:
JOB DESCRIPTION
Our customer is seeking a highly professional, detail-oriented Executive Personal Assistant to support the CEO/President in managing a dynamic schedule, high-level communications, and strategic personal and professional commitments. This role requires a proactive and trustworthy individual capable of operating with the highest level of discretion, efficiency, and business acumen.
Responsibilities to include the following, but not limited to:
- Manage and optimize the executive’s calendar, including internal and external meetings, travel, and key deadlines.
- Coordinate complex travel logistics (domestic and international), ensuring seamless itineraries and contingency planning.
- Screen and manage incoming communications (emails, calls, meeting requests), triaging priorities and drafting responses when appropriate.
- Prepare executive briefing materials, reports, agendas, and presentations.
- Facilitate internal and external communications between the executive and stakeholders.
- Track and follow up on action items, projects, and strategic initiatives to ensure timely completion.
- Assist with confidential personal matters (e.g., scheduling personal appointments, handling VIP travel, ).
- Support the executive in maintaining work-life balance, including managing personal commitments that overlap with business needs.
- Assist with event planning, reservations, and coordination of social engagements.
- Liaise with vendors, service providers, and other external contacts.
- Support with household management and coordination
- Other duties as assigned
QUALIFICATIONS
- Degree/Diploma in Business Administration preferred
- Minimum five (5) years of experience in a similar role supporting a high-level executive; experience supporting a founder, chairman or C-suite executive is strongly preferred
- Valid G driver’s license and access to a reliable personal vehicle required
- Proficiency in Microsoft Office Suite (including Word, Excel, Outlook, PowerPoint), SharePoint, and Google Suite, and experience working with web-based business and office applications.
- Initiative to remain current with changing technologies, tools and practices used in a modernized, 21st century office environment.Exceptional organizational and multitasking skills
- Proven ability to maintain discretion with confidential information.
- Exceptional problem solving, conflict resolution, time management and organizational skills.
- Superior interpersonal, analytical, oral, and written communication skills.
- Ability to work evening hours, longer days as needed.
Please visit our website at http://www.goudreaupersonnel.com for pertinent details on this career and other job postings we may have available or follow us on Facebook, Instagram and LinkedIN.
Only those submissions qualified for the role will be contacted for an interview or pre-screen. All other submissions will be confidentiality disposed of, as per Privacy Legislation.
Goudreau Personnel by Swinton Ltd. is an EQUAL OPPORTUNITY EMPLOYER who advocates diversity in the workplace. If at any time accommodation is necessary during our recruitment and placement process, please let our team know and we will make every reasonable effort to ensure your visit is a safe, stress-free and enjoyable experience.
Job Type: Full-time
Pay: $65,000.00-$80,000.00 per year
Benefits:
- Dental care
- Extended health care
- Paid time off
- Work from home
Schedule:
Education:
- Bachelor’s Degree (preferred)
Experience:
- Executive Assistant / Personal Assistant: 5 years (required)
Licence/Certification:
- Class G Licence (required)
Location:
Work Location: In perso
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