OBJECTIVE AND KPIS

Enable CTO to operate exclusively in his genius zone (leadership, technology, strategic relationships) by owning 80%+ of his current communication and administrative workload while maintaining or improving quality standards across all managed areas.

Numerical targets to be defined during work, but they will aim to:

• Free ~10-15 hours per week on tasks in the AORs below
• Increase communication and relationships management bandwidth to 30-50+ people weekly
• Adopting new AI tools or products for repetitive routines and tasks

SKILLS

• Inbox triage & async comms mastery (email, Slack, WhatsApp, LinkedIn)
• AI-tool configuration (Make, Notion AI, GPT prompt engineering)
• High-stakes calendar orchestration across multiple time-zones
• Vendor & contract negotiation
• Project-management frameworks (OKR, Kanban, PARA, GTD)
• Executive-level written English; strong business Spanish; Russian and/or Ukrainian is a plus

KNOWLEDGE

• Familiarity with modern AI productivity stacks (ChatGPT, Anthropic, Perplexity, Superhuman, Reclaim, etc.)
• EU—especially Spanish—travel, invoicing, and basic tax-compliance norms
• Social-platform algorithms & scheduling tooling for LinkedIn / X

EXPERIENCE

• ~2 years as a Personal Assistant / Executive Assistant / Project Manager
• Living / studying / working experience in EU, ideally in Spain

• Research and organization of travels, vacations, doctors, education for multiple family members
• Research and organization of household services, vendors or staff (i.e. cleaning, nanny, electrician etc) - may involve phone calls
• Monthly tax reporting organization (invoices collection and uploading)