Personal Assistant FTC at Omnicom Media Group UK

London, England, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

26 Jan, 26

Salary

0.0

Posted On

28 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Diary Management, Proactive Approach, Event Coordination, Expense Processing, Meeting Scheduling, Office Management, Project Management, Communication Skills, Team Player, Problem Solving, Time Management, Client Relations, Catering Coordination, IT Support, Visitor Management, Research

Industry

Advertising Services

Description

About the role This role requires building a close working relationship with the CSEO, CIO, CPO and HOP handling a range of administrative support related tasks to ensure they are maximising their time eﬃciently. The right candidate will be proactive with a ﬂexible and can-do approach. Your role will be diverse and things you will handle include but are not limited to: Full management of diaries. Inclusive of liaising with both internal and external contacts to ensure that meetings are scheduled, and conﬂicts are proactively managed, managing meeting attendees and collating and distributing agendas and if needed. Processing of expenses. Booking of internal meeting rooms, arranging catering and IT support where necessary. Meeting and greeting of any visitors, ensuring their experience visiting OMD UK is welcoming and seamless. Support in booking any client/external entertainment and events, this ranges from client dinners through to support on largescale industry events. Occasional management of oﬃce related tasks such as IT kit or stationary ordering. There will also be, on occasion, the opportunity to work on projects. These could be research reports or the project management of events. In these instances, you’d be working with a wider team in a project management/coordination role. Helping with the organising and running of our agency All in Days. What you will bring to the role We are looking for a real team player who is positive, calm and has a passion for being that ‘I’ve got this’ person, you’re a champion at ﬁnding a solution. You juggle diaries in your sleep, and you have a natural ability to deliver to short lead times. Throwing together a dinner for 10 with 4 days' notice is a walk in the park. Knowing when to use discretion and show your responsible side, the diﬀerence between a WhatsApp ‘chat’ and the voice you use in the all-client comms. You’re acutely aware of when it’s right to reshare information and when it’s not. About the Agency: At OMD UK, we help our clients make better decisions, faster to unlock extraordinary growth using three industry-leading capabilities: Decisions Science, Connected Performance and Agile Innovation. We transform better customer understanding into faster marketing impact with world-class talent and technology, and we do this with some of the world’s most iconic and influential brands. We are part of the world’s largest media network, with more than 12,000 people working in over 100 countries and are currently AdWeek’s Global Media Agency of the Year. https://omduk.com/ Flexible Working At Omnicom Media Group, we are committed to supporting flexibility for our people while fostering collaboration, innovation, and teamwork. We have a hybrid working model (three days in the office, two working remotely), to ensure that we meet the needs of both our people and our business, balancing the benefits of in-person connections with the flexibility of remote working. Our standard working hours are 9:30 – 17:30, but we offer the ability to flex around core hours of 10:30 – 16:30 to give our people flexibility on how they manage their working day, whether that’s in the office or working remotely. For example, you could start work at 8:30 and finish at 16:30 or start at 10:30 and finish at 18:30. We encourage open conversations between our people and managers to help navigate high-need periods and individual circumstances. Our goal is to create an environment where people feel genuinely supported to do their best - both in their careers and in their lives outside of work. Be Your Best We want everyone to make the most of the opportunity to shine and showcase your talents and we are happy to make adjustments in the recruitment process so you can be your best. Please discuss any specific requirements with your dedicated Talent Team member or if you would feel more comfortable, you can email us confidentially at beyourbest@omnicommediagroup.com to let us know how we can support you. Diversity, Equity & Inclusion at OMG At OMG, our vision is to be an agency where difference is valued and everyone is able to thrive in a culture of equality, inclusion and belonging. We are committed to providing a truly inclusive environment that reflects today’s society, where everyone is able to bring their true selves to work, and where diverse voices and backgrounds are valued, heard, and well-represented. We will process your personal data in accordance with our Recruitment Privacy Notice which is available on https://omnicommediagroup.com/recruitment-privacy-notices/.

Responsibilities

The Personal Assistant will manage diaries, schedule meetings, and handle administrative tasks for senior executives. Additional responsibilities include processing expenses, organizing events, and occasionally working on projects.