WHO ARE WE LOOKING FOR?

A highly organized, delivery-oriented, all-round Personal Assistant to the Global Head of FI, who embraces change in a fast-paced, dynamic and international environment.

YOUR ROLE

We are looking for an energetic, result driven and experienced Personal Assistant for the Global Head of FI. In order to effectively support you need to demonstrate strong time management skills as well as strong communication skills. The challenge in this role is to manage the day to day schedule with great energy and effectiveness, to ensure your manager can focus on the most important and relevant tasks, whilst delegating effectively all other tasks. Ability to achieve good cooperation between people/teams is crucial for the success of this position, you should have excellent interpersonal skills and show orange behaviour in everything you do.

THE TEAM & KEY RESPONSIBILITIES

As a management assistant you support the Global Head of FI and several MT members/Leads. You are part of the Business Management & Support team and you will be the Lead of the secretary team which consists of two other management assistants. Your main responsibilities will be calendar management, planning, organizing and ensuring that the Global Head of FI and MT members/Leads are well prepared for the variety of daily activities including travel. You also have an administrative role in, for example, Workday processes, E-profit, Ibuy, Sayso etc.

YOUR RESPONSIBILITIES

• You schedule and coordinate the (digital) meetings, including preparation of agendas, distribution of meeting documents and ensuring all is done well in advance.
• You embrace the new way of working in hybrid mode, but can be in the office for at least two days to deliver the most effective and efficient support
• Diary management - On a day to day basis scheduling appointments and pro-actively managing the diary. Assessing priority, sensitivity and purpose of appointments.
• Operating a range of administrative activities. Taking care of the administrative handling of new staff/transfers/leavers, support with events, sickness.
• Make travel / accommodation arrangements for business trips and seminars/conferences