AT HERBERT SMITH FREEHILLS KRAMER, OUR AMBITION IS TO HELP YOU ACHIEVE YOUR GOALS.

Exceptional client service and the pursuit of excellence are at our core. We invest in and care about our client relationships, which is why many are incredibly longstanding. And we enjoy breaking new ground, as we have for over 100 years.
We are where you need us to be. We are in the world’s largest markets, key financial centres and major growth hubs. Our international footprint is extensive and committed.
We are at our best tackling complexity and navigating change. We work alongside you on demanding contentious matters, exacting regulatory work and complex public and private market transactions. We are recognised as leading in these areas.
We are immersed in the sectors and challenges that impact you. We are recognised as standing apart in energy, ESG, infrastructure and resources. And we’re focused on areas of growth that affect every business across the world, including technology and digitalisation.
All of this is achieved by supporting the growth of our people, who help us deliver on our ambition - which is to help you achieve yours.
Your goals. Our ambition.

QUALIFICATIONS, SKILLS AND EXPERIENCE

• PA or relevant level of administrative experience.
• Outstanding organisational skills.
• Willingness to undertake training in new software to assist with tasks i.e. Qualtrics, the Learning Hub, data rooms.
• High working knowledge of Outlook, PowerPoint and Word is essential.

• Supporting the Chief New Business and Enterprise Risk Officer, Director of New Business Intake and the senior New Business Intake Management Team with their day-to-day administrative and operational management tasks.
• Provide calendar and time management support for senior leaders in the Department, including scheduling, booking meeting rooms, resolving calendar conflicts, and coordinating and prioritizing internal and external meetings
• Assist with tasks in relation to document and database management (e.g., preparing documents, archiving documents in iManage or other document management software and preparing PowerPoint decks)
• Provide a wide variety of project management, administrative and operational support for the New Business Intake Teams
• Approving annual leave requests and reporting absences via the internal HR system, adding annual leave to team calendars where necessary
• Manage general inquiries, including directing requests to appropriate team members, responding to certain employee inquiries, and ensuring timely responses to urgent issues
• Perform ad hoc administrative and operational tasks to support the Department (e.g., creating PowerPoint presentations and managing logistics for global department meetings and other team social events)
• Monitoring the Retainers team inbox, dealing with queries and saving letters
• Maintaining the New Business Intake Business Continuity plan and contacts.
• New starter induction planning and assistance for new NBI team members
• Dealing with NBI invoice payments, completing the relevant internal forms and obtaining the relevant signatures
• Tracking team budgets and preparing team annual budget requirements/figures
• Maintaining NBI global policies and intranet pages.
• Vendor licences i.e. maintaining the admin portal, opening support tickets for team members, liaising with procurement if new licences are require