Job Type:
Fixed Term
Build a brilliant future with Hiscox
Personal Assistant
London based
3mths fixed term contract to start no later than 4th September
The Role
This is a busy role providing PA support to the Chief of Staff, interim Group Operations & Change Director, Group Programme Lead and Corporate Development Director. The role is diverse and very busy, therefore you must be adaptable and be able to prioritise and manage your workload appropriately.
The role includes, but is not limited to, extensive diary and inbox management, offsite planning, travel co-ordination, processing invoices and expenses, arranging internal and external meetings and any supporting materials. The role is full-time with office-based support [normally two-three days per week but with the option to attend the office more if required].
PA support is fundamental to the effective operation of the Group, and, as such, this presents a great opportunity but also a high level of accountability and responsibility.
Hiscox is a fast paced environment where the ability to move from the more routine tasks to the more complex and back again is essential. It is critical that you can handle the range of activities, and the associated commercial pressure, on a ‘right first time’ basis.

What you’ll be doing in the role

• Extensive inbox and diary management, scheduling internal and external meetings (both in-person and online) and managing deadlines for all stakeholders
• Manage the Chief of Staff’s schedule, liaising heavily with the CEO and broader GEC offices, as well as helping to co-ordinate the Strategy team and work alongside the Transformation Office
• Schedule monthly GOCD team meetings and project support within Operations & Change
• Co-ordinate key meetings and workshops for the Programme Director, as well as assisting the Programme team achieve their key deliverables
• Align with the Corporate Development Director on M&A projects to provide diary support, often liaising with senior stakeholders at short-notice
• Booking boardrooms, arranging catering and IT equipment for meetings and presentations
• Arranging domestic and international travel, adhering to country-specific travel guidance
• Marketplace requisitioner and process personal expenses
• Providing holiday and absence cover for other PAs

Person specification:

• Confidence and strength of character to manage three individuals requiring different levels of support
• Ability to supervise your own workload and be self-motivated with the ability to use your own initiative and seek out information proactively
• Adaptable, flexible and willing to help others with a ‘can do’ approach
• Driven and committed
• Confident and outgoing, with a professional manner
• Flexible attitude to working hours as required
• Discreet and able to handle confidential information
• To be able to build relationships and rapport with others
• Be open to taking on additional PA support for other stakeholders at Group Functions adapt to support the Hiscox 2030 strategy

Must haves

• Proven track record in a PA or team secretarial role within financial services or another fast-paced corporate environment
• Experience of supporting C-Suite level management
• Strong diary and inbox management
• Education to A Level or Degree standard, with appropriate secretarial qualifications or training. You should be highly proficient in writing clear and concise, grammatically correct English
• Excellent organisational and interpersonal skills, with the ability to effectively multi-task and prioritise workloads
• Strong time management skills
• Advanced Outlook, Word, Excel and PowerPoint skills

About Hiscox
As an international specialist insurer we are far removed from the world of mass market insurance products. Instead we are selective and focus on our key areas of expertise and strength - all of which is underpinned by a culture that encourages us to challenge convention and always look for a better way of doing things.
We insure the unique and the interesting. And we search for the same when it comes to talented people. Hiscox is full of smart, reliable human beings that look out for customers and each other. We believe in doing the right thing, making good and rebuilding when things go wrong. Everyone is encouraged to think creatively, challenge the status quo and look for solutions.
Scratch beneath the surface and you will find a business that is solid, but slightly contrary. We like to do things differently and constantly seek to evolve. We might have been around for a long time (our roots go back to 1901), but we are young in many ways, ambitious and going places.
Some people might say insurance is dull, but life at Hiscox is anything but. If that sounds good to you, get in touch.
You can follow Hiscox on LinkedIn, Glassdoor and Instagram (@HiscoxInsurance)
Diversity and flexible working at Hiscox
At Hiscox we care about our people. We hire the best people for the job and we’re committed to diversity and creating a truly inclusive culture, which we believe drives success. We also understand that working life doesn’t always have to be ‘nine to five’ and we support flexible working wherever we can. No promises, but please chat to our resourcing team about the flexibility we could offer for this role.

LI-AS1

Work with amazing people and be part of a unique cultur

• Extensive inbox and diary management, scheduling internal and external meetings (both in-person and online) and managing deadlines for all stakeholders
• Manage the Chief of Staff’s schedule, liaising heavily with the CEO and broader GEC offices, as well as helping to co-ordinate the Strategy team and work alongside the Transformation Office
• Schedule monthly GOCD team meetings and project support within Operations & Change
• Co-ordinate key meetings and workshops for the Programme Director, as well as assisting the Programme team achieve their key deliverables
• Align with the Corporate Development Director on M&A projects to provide diary support, often liaising with senior stakeholders at short-notice
• Booking boardrooms, arranging catering and IT equipment for meetings and presentations
• Arranging domestic and international travel, adhering to country-specific travel guidance
• Marketplace requisitioner and process personal expenses
• Providing holiday and absence cover for other PA