JOB OVERVIEW

We are seeking a highly organized and proactive Personal Assistant to provide comprehensive support to our executive team. The ideal candidate will possess exceptional administrative skills and a strong ability to manage multiple tasks efficiently. This role requires a detail-oriented individual who can handle various responsibilities, including event planning, calendar management, and office management, while maintaining a high level of professionalism and confidentiality.

REQUIREMENTS

• Proven experience as a Personal Assistant or in an administrative role with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Familiarity with QuickBooks for bookkeeping purposes is preferred but not required.
• Excellent digital correspondence skills with attention to detail.
• Strong communication skills with a focus on phone etiquette and customer service.
• Ability to manage multiple priorities effectively in a fast-paced environment with grace and poise.
• Experience with project coordination and event planning is a plus.
• Knowledge of DocuSign for document management is beneficial. This position offers an exciting opportunity for someone looking to contribute to a dynamic team while developing their professional skills in a supportive environment.
  Job Type: Part-time
  Pay: From $30.00 per hour
  Expected hours: 20 – 30 per week

Benefits:

• Flexible schedule
• Paid time off

Work Location: Hybrid remote in Lido Beach, NY 1156

• Provide executive administrative support, including managing calendars and scheduling appointments using Google Calendar and Microsoft Outlook Calendar.
• Coordinate events and meetings, ensuring all logistics are handled effectively.
• Assist with project coordination, ensuring deadlines are met and tasks are completed efficiently.
• Perform bookkeeping tasks, including data entry and maintaining accurate financial records using QuickBooks.
• Manage office operations, including filing, clerical duties, and maintaining an organized workspace.
• Handle phone etiquette with professionalism while managing multi-line phone systems.
• Conduct proofreading and transcription of documents as needed to ensure accuracy.
• Utilize Google Workspace and Microsoft Office applications for various administrative tasks.
• Provide customer service support by addressing inquiries.