Personal Assistant at Nebius

Amsterdam, North Holland, Netherlands -

Full Time

Start Date

Immediate

Expiry Date

11 Mar, 26

Salary

0.0

Posted On

11 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Coordination, Event Planning, Document Filing, Time Reporting, Communication Skills, Interpersonal Skills, Microsoft Office, Detail-Oriented, Organizational Skills, Proactive, Discretion, Multitasking, Judgment, Emotional Intelligence

Industry

technology;Information and Internet

Description

Why work at Nebius Nebius is leading a new era in cloud computing to serve the global AI economy. We create the tools and resources our customers need to solve real-world challenges and transform industries, without massive infrastructure costs or the need to build large in-house AI/ML teams. Our employees work at the cutting edge of AI cloud infrastructure alongside some of the most experienced and innovative leaders and engineers in the field. Where we work Headquartered in Amsterdam and listed on Nasdaq, Nebius has a global footprint with R&D hubs across Europe, North America, and Israel. The team of over 800 employees includes more than 400 highly skilled engineers with deep expertise across hardware and software engineering, as well as an in-house AI R&D team. The role The Personal Assistant will be responsible for providing high-level administrative and organizational support to the C-level leader. This role will contribute to the smooth and efficient operations, working closely with stakeholders across different functions to ensure effective time management, meeting preparation, and coordination of executive-level logistics. Your responsibilities will include: Manage and prioritize calendar scheduling, including coordination across time zones, video conferencing, and room bookings Maintain the C-leader’s daily schedule, ensuring timely meeting preparation and agenda alignment Coordinate travel arrangements including flights, accommodations, and itineraries for the C-leader. Assist in planning and executing events and meetings across different departments at Nebius Maintain digital and physical document filing systems Support time reporting, internal reporting, and administrative tracking We expect you to have: Bachelor’s degree At least 5 years of experience in a similar executive assistant role Proven experience supporting C-level executives Fluent in English, with excellent written and verbal communication skills Detail-oriented with strong interpersonal skills Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) and calendar/travel management tool It will be an added bonus if you have: Experience in operations environment Familiarity with collaboration tools like Confluence, Jira, Slack, and expense/time reporting platforms Competencies & Behavioral Traits Clear and professional communication style Proactive, highly organized, and reliable Discreet and trustworthy with confidential information Ability to multitask and prioritize in a fast-paced environment Positive, service-oriented attitude Demonstrates maturity, sound judgment, and emotional intelligence in high-stakes or sensitive situations What we offer Competitive salary and comprehensive benefits package. Opportunities for professional growth within Nebius. Flexible working arrangements. A dynamic and collaborative work environment that values initiative and innovation. We’re growing and expanding our products every day. If you’re up to the challenge and are excited about AI and ML as much as we are, join us!

Responsibilities

The Personal Assistant will manage the C-level leader's calendar, coordinate travel arrangements, and assist in planning events and meetings. This role is crucial for ensuring efficient operations and effective time management.