PERSONAL ASSISTANT TO COUNTRY PRESIDENT / SHE COORDINATOR – SINGAPORE

At AstraZeneca, we believe in the potential of our people and we’ll develop you beyond what you thought possible. We make the most of your skills and passion by actively supporting you to see what you can achieve no matter where you start with us. As a Personal Assistant to Country President & Office Manager in Singapore, you’ll play a pivotal role in the organization by providing strong secretarial & administrative support to our Country President and smooth day to day operations in our Singapore Office.
You’ll perform a variety of secretarial, administrative and project-oriented activities in support of the Country President (CP)/ Office Manager and the HR/Office Administration function. As office manager, you’ll oversee the IFM and adept at optimizing facility operations to ensure efficiency, cost-effectiveness, and alignment with organizational goals, while also enhancing the overall workplace environment.

ACCOUNTABILITIES:

• Provide administrative or secretarial services to the Country President, coordinating complex meetings and off-site events, diary arrangements, travel, and expense reimbursement in line with AZ policy.
• Oversee office administration activities to ensure facility is well-kept and fully meets SHE requirements. May co-ordinate workflow management and mentors junior team members to ensure effective allocation of resources.
• Ensure the requirements of the country’s driver safety program, DriveSuccess ,are in place, monitored and reviewed.
• oversee the IFM & Office rental management & renovation

Essential Requirements:

• Minimum GCE ‘A’ level or equivalent
• 5 years of administrative experience
• Ability to follow processes
• Ability to work independently and multi-task with ease
• Ability to communicate openly and effectively both verbally and in writing in business standard English
• Strong interpersonal skills and customer service orientation
• Competent in the use of MS Office
• Experience with a variety of software/systems
• Can create and maintain systems for efficiency for both self and others

DESIRABLE REQUIREMENTS:

• Knowledge of SAP/Concur
• Team management skills

Please refer the Job description for details