Personal Assistant & Office Manager at Eventogy

London, England, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

25 Jul, 26

Salary

0.0

Posted On

26 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Proactivity, Executive assistance, Office management, Diary management, Travel coordination, AI tools, Resourcefulness, Discretion, Communication, Microsoft Office, Time management, Project management, Health and safety, HR administration, Event management software

Industry

Software Development

Description

NOTE: RECRUITERS DO NOT CONTACT US REGARDING THIS ROLE Eventogy | London | Hybrid | Tuesday-Thursday in office, flexible otherwise | Part-time or full-time About Eventogy Eventogy is a leading provider of cloud-based event management software, built for large corporate enterprises. We work with top-tier clients including global banks, law firms, automotive brands, and government bodies, helping them simplify and elevate the way they run events. We're a tight-knit team that values integrity, courage, and innovation, and we're growing quickly. The role We're looking for a reliable, proactive, and highly organised person to keep both our CEO and our office running smoothly. This role is a genuine 50/50 split between professional and personal support. Half of your time will be spent as a classic Executive Assistant: managing the CEO's work diary, coordinating meetings, handling business travel, and keeping office operations ticking. The other half will be spent supporting the CEO as a person: running personal errands, managing household and lifestyle admin, booking personal appointments, and generally making day-to-day life easier outside of work. Both sides of the role are equally important, and we want someone who is genuinely happy doing both. The single most important quality we're looking for is proactivity. We want someone who thinks ahead - who anticipates what's needed before being asked, and who plans for situations the CEO hasn't even considered yet. If the CEO is booked on a flight, you've already arranged how they get to the airport, how they get from the airport to the hotel on the other side, and what they need to have with them. Reacting well isn't enough. We want someone who is two steps ahead. We'll also expect you to be resourceful. We don't expect you to arrive knowing the answer to everything - we expect you to know how to find it. You'll be working in a company where AI is central to how we operate, and we'll expect you to lean on it heavily in your day-to-day: drafting, researching, summarising, problem-solving, and generally getting more done than a traditional admin role ever could. You'll be asked to demonstrate how you use AI tools during the interview process, so come ready with real examples. Hours and working pattern - Office presence is required Tuesday, Wednesday and Thursday as a minimum - these are our core in-office days and non-negotiable for this role - Outside those days, we're flexible - work the additional hours that suit you, whether that's in the office or at home - The role is open to both part-time and full-time applicants. We're particularly open to applicants looking for school-friendly hours around the core days - Working pattern will be agreed with you, as long as the Tuesday-Thursday office presence is in place What you'll do Supporting the CEO professionally (around 50% of the role) - Manage and organise the CEO's work diary, prioritising meetings and protecting focus time - Handle inbound calls, emails and messages, responding on their behalf where appropriate - Arrange business travel end-to-end, including everything around the flight: how the CEO gets to the airport, what they need on arrival, onward travel, and how the return journey runs - Coordinate meetings end-to-end: agendas, prep, minutes, follow-ups - Prepare and organise documents, briefings, and anything else needed to help the CEO show up ready Supporting the CEO personally (around 50% of the role) - Manage personal diary, appointments and reminders - Run personal errands and handle ad-hoc tasks as they come up - Coordinate personal travel, bookings and reservations - Manage household and lifestyle admin: suppliers, deliveries, subscriptions, correspondence - Anticipate personal commitments and handle the details before they become problems - Handle everything with complete discretion and confidentiality Running the office - Keep the office running well: supplies, equipment, general upkeep - Manage suppliers and any office maintenance or facilities issues - Oversee health and safety compliance, including risk assessments and emergency procedures - Maintain office systems for filing, document storage and general organisation - Welcome visitors, coordinate meeting rooms, and look after hospitality Keeping the team ticking - Provide light admin support to the wider team when needed - Help with basic people admin: maintaining employee records, coordinating interviews, supporting new starter onboarding. You won't need to be an HR expert. You'll need to be resourceful enough to figure out the right answer, often with AI's help Join us This is more than a job. It's a chance to be part of a company that's transforming how the world's biggest organisations run their events, while working closely alongside the CEO in both their professional and personal world. We're a true meritocracy, and our team comes from a wide range of backgrounds, ethnicities and beliefs, all united by a commitment to doing great work. If this sounds like you, we'd love to hear from you. Apply with your CV and a short note telling us why this role is a good fit - and feel free to mention the AI tools you use most, and an example of a time you were two steps ahead of someone you were supporting. About you Above all, you are proactive. You think ahead by default. When you see a calendar entry, you're already asking yourself what's needed around it - transport, prep, follow-up, contingencies. You don't wait to be told. You spot the gaps and close them before anyone notices they were there. You're also highly organised, you take real ownership of your work, you communicate clearly, and you handle confidential information with total discretion - both professional and personal. Crucially, you're genuinely happy with the mix of professional and personal support this role involves. Some people love this kind of blended EA role; others would rather focus purely on the business side. If it's the former, read on. Core to this role: - Proactivity: you anticipate needs and act on them before being asked. This is the number one thing we're hiring for - AI-first mindset: you already use AI tools in your work and can show us how. If you're not yet, you're hungry to learn and will be fluent fast - Resourcefulness: when you don't know something, you find out. Quickly, accurately, and without needing a manual - Discretion: you can be trusted with sensitive personal and business matters in equal measure - Strong organisational and time management skills - Excellent written and verbal communication - Confidence with Microsoft Office and modern workplace tools - Able to commit to Tuesday, Wednesday and Thursday in the office as a minimum Nice to have (but none are required): - Previous experience as a PA, EA, or Office Manager, particularly in roles blending professional and personal support - Some HR admin or recruitment coordination experience - Familiarity with project management tools - Working knowledge of office health and safety What we offer - Hybrid working built around core office days (Tue-Thu), with flexibility around them - Professional development and training opportunities - A vibrant central location with the best coffee shop in the area on our doorstep and a buzzing food market right outside - Wellness perks including gym membership programmes (conditions apply) - A supportive, inclusive team where your work has visible impact RECRUITERS DO NOT CANVAS FROM THIS POSTING

Responsibilities

The role involves a 50/50 split between providing executive support to the CEO and managing office operations. Responsibilities include diary management, travel coordination, personal errands, and maintaining office systems.