Personal Assistant & Office Manager at Helfy

Herzliya, Tel-Aviv District, Israel -

Full Time

Start Date

Immediate

Expiry Date

19 Sep, 26

Salary

0.0

Posted On

21 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, International Travel Coordination, Office Administration, HR Coordination, Employee Engagement, Event Planning, Microsoft Office, Google Workspace, Multitasking, Communication Skills, Organizational Skills, Vendor Management

Industry

Health and Human Services

Description

We are looking for a highly organized, proactive, and service oriented Personal Assistant & Office Manager to support senior leadership and help drive office operations, the employee experience, and company culture. This is a dynamic role that combines executive support, office administration, HR coordination, and employee welfare in a fast-paced global environment. Responsibilities Executive & Administrative Support Manage complex calendars, meetings, and schedules for senior leadership across multiple stakeholders and time zones. Coordinate domestic and international travel, including flights, hotels, transportation, expense reports, and reimbursements. Provide ongoing administrative and personal support, including special projects and day to day coordination. Office Operations Oversee daily office operations and maintain a professional, organized, and welcoming work environment. Manage meeting rooms, office supplies, vendors, and operational needs. Welcome candidates, visitors, and business guests, and support recruitment logistics, including interview coordination and preparation. Employee Experience & HR Administration Support onboarding and HR administrative processes. Coordinate employee welfare initiatives, including birthdays, holidays, gifts, recognition programs, and employee engagement activities. Plan and execute company events, team-building activities, happy hours, and company trips. Provide operational and administrative support to the People & Operations team as needed. Requirements 2+ years of experience as an Executive Assistant, Personal Assistant, Office Manager, or similar administrative role. Fluent English (written and verbal) – mandatory. The role involves daily communication with international employees, offices, vendors, and stakeholders. Experience managing complex calendars and coordinating international travel. Excellent organizational, multitasking, and communication skills. Strong service orientation, attention to detail, and ability to work independently. Proficiency in Microsoft Office and Google Workspace. Experience in a global company– an advantage. Full-time, on-site position (Herzliya)

Responsibilities

Provide high-level executive support including calendar and travel management for senior leadership. Oversee daily office operations, HR administrative processes, and employee experience initiatives to drive company culture.