Personal Assistant / Office Manager at LegalAndGeneral

Milan, Lombardy, Italy -

Full Time

Start Date

Immediate

Expiry Date

12 Oct, 26

Salary

55000.0

Posted On

14 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Diary Management, Travel Coordination, Office Management, Executive Support, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Stakeholder Management, Problem Solving, Administrative Processes, Expense Management, Business Continuity

Industry

Financial Services

Description

Company Description Legal & General (L&G) is a leading UK financial services group and major global investor. We’ve been safeguarding people’s financial futures since 1836, and strive to build a better society, while improving the lives of our customers and creating value for shareholders. We are one of the world’s largest asset managers and provide powerful asset origination capabilities. Together, these underpin our retirement and protection solutions: we are an international player in pension risk transfer, in UK and US life insurance, and in UK workplace pensions and retirement income. Our global asset management business provides our clients and partners with complex, responsible investment solutions, working internationally across public and private markets. Who we are We are one of Europe’s largest asset managers and a major global investor across public and private markets. Asset Management is a critical driver of our Group strategy. The business aims to work synergistically with our Institutional Retirement and Retail divisions to benefit our clients and customers, and deliver enhanced shareholder returns. Our investment philosophy and processes are focused on creating value over the long term. We believe that incorporating financially material sustainability criteria, when relevant to our clients, can create value and drive positive change. Job Description Are you an organised and proactive professional who enjoys keeping things running smoothly behind the scenes? We're looking for a PA & Office Manager to support senior leaders across our European Asset Management business while helping to ensure our offices operate efficiently and effectively. This is a varied role that combines high-level executive support with office management responsibilities. You'll work closely with up to three Country Heads, managing priorities, coordinating activities and creating a professional and welcoming office environment. If you thrive in a fast-paced setting, enjoy building strong relationships and take pride in delivering excellent service, we'd love to hear from you. What you’ll be doing: Providing proactive PA support to European Country Heads, managing complex diaries and coordinating priorities Arranging domestic and international travel, meetings and appointments to maximise efficiency and productivity Managing correspondence, preparing documents and supporting confidential communications Maintaining accurate filing systems, records and administrative processes Acting as a key point of contact for visitors, suppliers and internal stakeholders Overseeing the day-to-day running of the Milan office and supporting additional European offices Managing office facilities, supplies, meeting rooms, invoices and expenses in line with company policies Coordinating business continuity activities, supporting IT-related requirements and driving office improvements Who we’re looking for: Previous experience in a PA, Executive Assistant or Office Manager role Strong organisational skills with the ability to manage multiple priorities effectively Experience coordinating travel, diaries, meetings, expenses and administrative activities Excellent communication skills with the confidence to build relationships at all levels Strong attention to detail and a proactive approach to problem solving Good IT skills, including Microsoft Word, Excel and PowerPoint Ability to work independently, use initiative and remain calm under pressure Experience within financial services and knowledge of business continuity processes would be advantageous Whatever your role, we reward performance and behaviour with a package that looks after all the things that are important to you. Here are some of the benefits we offer: The opportunity to participate in our annual, performance -related bonus plan and valuable share schemes Pension contribution Life assurance Healthcare Plan (permanent employees only) 26 days holiday, plus public holidays Salary range between 45,000 to 55,000 euros Additional Information At L&G, we believe it's possible to generate positive returns today while helping to build a better future for all. If you join us, you’ll be part of a welcoming, inclusive culture, with opportunities to collaborate with people of diverse backgrounds, views, and experiences. Guided by leaders with integrity who care about your future and wellbeing. Empowered through initiatives which support people to develop their careers and excel. We care passionately about outcomes rather than attendance and are therefore open to discussing all kinds of flexible working options including part-time, term-time and job shares. Although some roles have limited flexibility due to customer demand, we accommodate requests when we can. It doesn’t matter if you don’t meet every single criterion in this advert. Instead, think about what you excel at and what else you can bring in terms of strengths, potential and connection to our purpose. Permanent/Regular or Fixed Term Contract/Temporary: Permanent (UK and ROW) / Regular (US) L&G Business Unit: Legal & General Investment Management L&G sub Business Unit: LGIM Primary Location: Italy, Milan Job Family: Back Office Ops Compensation: EUR 45000 - EUR 55000 - yearly

Responsibilities

Provide high-level executive support to European Country Heads, including complex diary and travel management. Oversee the daily operations of the Milan office and other European locations to ensure efficiency and professionalism.