Personal Assistant, Office at The GPT Group

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

04 Apr, 26

Salary

0.0

Posted On

04 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Communication Skills, Interpersonal Skills, Diary Management, Meeting Coordination, Travel Management, Expense Management, Document Formatting, Problem-Solving, Attention to Detail, Stakeholder Engagement, Team Collaboration, Professionalism, Discretion, Business Acumen

Industry

Real Estate

Description

Together, we can do great things   We shape leading experiences across office, retail, logistics and student accommodation.   We’re one of Australia’s largest property groups, managing $35 billion worth of assets across the country.   Our sustainable returns from investments come from focusing on what matters most to customers — a great experience and doing good. Every day, our people are driving positive impact for people, place and planet. They’re inquisitive, pioneering industry firsts and pushing new ideas to deliver exceptional outcomes.   This passion and expertise creates an employee experience that puts wellbeing, flexibility and opportunity first.   Come join us.   The role   Join the GPT team as the PA supporting two senior leaders – Fund Manager, GPT Wholesale Office Fund & Head of Investment Management, Office - & Head of Asset Management – Office We’re looking for a highly organised and proactive professional who thrives in a dynamic environment. You’ll have strong communication and interpersonal skills, with the ability to build effective relationships across all levels of the business. Your adaptability, professionalism, and ability to manage multiple priorities will ensure your success as a valued member of the team. What you will be doing Key Responsibilities: Heavy email and diary management on behalf of Fund Manager, GPT Wholesale Office Fund & Head of Investment Management, Office - & Head of Asset Management – Office Managing and maintaining SharePoint sites. Managing and taking of Meeting Minutes Coordinating meetings and events with internal / external clients and senior stakeholders, including the preparation of agendas, distribution of materials, minutes, and action items. Proactively managing and anticipating team travel requirements, including booking flights and accommodation in accordance with GPT’s policy. Expense Management on behalf of Fund Manager, GPT Wholesale Office Fund & Head of Investment Management, Office - & Head of Asset Management – Office in accordance with GPT’s policy. Managing online filing system, ensuring access to relevant staff / teams. Processing purchase orders, invoices, new suppliers and Capex requests via GPT’s procurement and accounts payable system. Providing first level troubleshooting to the GWOF Fund Manager & Head of Asset Management – Office Assist in formatting & coordinating Investment Committee and Board papers Producing and formatting high quality presentations, Board papers, reports, letters, agendas and minutes in line with GPT style guidelines. Assisting with staff onboarding and offboarding. Fostering effective relationships across the wider EA / PA community.   What makes you stand out   You bring proven experience as a Personal Assistant supporting senior leaders, with strong organisational skills and the ability to manage competing priorities in a fast-paced, ever-changing environment. Known for your professionalism, discretion, and business acumen, you confidently engage with stakeholders at all levels. You’re a proactive problem-solver, detail-oriented, and thrive in large team settings—always focused on delivering exceptional service with a high standard of communication and integrity.   What makes us stand out   We value our people Enjoy flexible working arrangements and generous leave options. Experience market-leading parental leave benefits including 22 weeks paid leave for either carer and childcare allowance once you return to work. Embrace diverse and challenging career opportunities, supported by our dedicated Learning & Development Team committed to your growth. Engage in comprehensive Wellbeing programs and benefit from market-leading policies and support tailored to diverse needs. Be recognised by peers through nomination awards and take part in our generous Employee Referral Program.   We know the power of a great experience Ranked 5th in the 2024 Gender Equality Global Report released by Equileap. Achieved number 2 real estate company in S&P Global Sustainability Assessment. Earned a gold ranking in Australian Workplace Equality Index (AWEI) for LGBTQIA+ inclusion. Awarded our fifth consecutive Employer of Choice for Gender Equality citation from the Workplace Gender Equality Agency (WGEA) in 2023-2025. Accredited Family Inclusive Workplace™. Committed to our second Stretch Reconciliation Action Plan (RAP).   Everyone counts GPT offers an inclusive workplace culture and embraces people with diverse perspectives, skills and backgrounds. We welcome applications from First Nations candidates, members of the LGBTQIA+ community, people living with disability and people of diverse ages, cultures and backgrounds.    Let’s get started If this role sounds like you, we want to hear from you. Go for it!   Click on “Apply” to submit your application and Olivia from the Talent Acquisition Team will be in touch.

Responsibilities

The Personal Assistant will manage heavy email and diary tasks for senior leaders, coordinate meetings and events, and handle travel arrangements. Additional responsibilities include managing SharePoint sites, processing purchase orders, and assisting with onboarding and offboarding.