Personal Assistant, Reinsurance Solutions Asia at AON Plc - Canada

Makati, Metro Manila, Philippines -

Full Time

Start Date

Immediate

Expiry Date

02 Sep, 26

Salary

0.0

Posted On

04 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Microsoft 365, Outlook, Teams, PowerPoint, Word, Excel, English Communication, Priority Management, Executive Presence, Discretion, Proactivity, Cultural Awareness, Organization, Calendar Management, Travel Coordination

Industry

Financial Services

Description

Personal Assistant – Head of Facultative, Asia Aon is in the business of better decisions At Aon, we shape decisions for the better to protect and enrich the lives of people around the world. As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed. What the day will look like Schedule, organize and coordinate internal & external meetings / conference calls and events Assist in all roadshow events including but not limited to coordination of the roadshow schedules and preparation of roadshow materials Assist in the coordination of administrative activities to manage visitors to the office including arranging visitor passes, visa letters, technology support and office space requirements Manage incoming and outgoing mail for the team Coordinate the printing of business cards for all team members Coordinate and liaise with reception and respective suppliers on the delivery and replenishment of office supplies and periodic servicing/maintenance of office equipment Manage procurement of stationery and IT requests Maintain and monitor department leave records and travel calendars including business travel, annual leave and urgent sick leave etc. Provide logistics and administrative support for the various meetings and presentations including confirming logistics (venue, attendee lists, equipment such as LCD, refreshments etc.) and coordination of the submission of presentation materials. Provide business travel logistic support to the team, including air tickets, hotel booking, visa application, training deck preparation and logistics support for overseas assignments. Act as point of contact regarding booking of meeting rooms/video & tele-conferencing Provide coverage in the absence of other Personal Assistants Perform ad hoc tasks as and when assigned How this opportunity is different We are looking for a dedicated individual to join us as a Personal Assistant – Head of Facultative, Asia at Aon Philippines, offering you a real opportunity to further develop your capabilities. You will be involved in a variety of projects and clients playing a key role in helping to shape the future of their companies. This is a great opportunity to become a fundamental member of a highly professional and diverse team. Aon is a global organization which strives to provide meaningful career paths for its employees. Come on board and reap the rewards. Skills and experience that will lead to success Proven experience supporting executives based offshore or in global organizations. Strong proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, Word, Excel). Excellent written and verbal English communication skills. Demonstrated ability to manage multiple priorities with accuracy and attention to detail. Executive Presence & Professionalism – confident, credible, and polished when interacting with senior stakeholders. Judgment & Discretion – trusted with sensitive information and complex situations. Proactivity & Anticipation – able to think ahead and act without constant direction. Time Zone & Cultural Awareness – effective in a global, offshore support environment. Organization & Follow‑Through – consistently delivers high‑quality outcomes under pressure. How we support our colleagues In addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself. We offer a variety of working-style solutions, but we also recognize that flexibility goes beyond just the place of work... and we are all for it. We call this Smart Working! Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued. Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace. Aon provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status. We welcome applications from all and provide individuals with disabilities with reasonable adjustments to participate in the job application, interview process and to perform essential job functions once onboard. If you would like to learn more about the reasonable accommodations we provide, email ReasonableAccommodations@Aon.com 2579813

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Responsibilities

Provide comprehensive administrative and logistical support to the Head of Facultative, Asia, including meeting coordination and travel arrangements. Manage office operations, procurement, and act as a primary point of contact for internal and external stakeholders.