1. Assists GMD with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments/meetings, completing expense reports, composing and preparing correspondence, arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings along with minutes of meetings post meetings,
2. Format information for internal and external communication – memos, emails, presentations, reports,
3. Screen and direct phone calls and distribute correspondence,
4. Organize and maintain GMD office filing system being digital (using CRM/ERP systems) or none digital (hard copies),
5. Communicates with the general staff, ExCom and board on the GMD’s behalf for various agenda,
6. Entering data, maintaining databases, and keeping records of business development activities conducted by GMD and other matters related to GMD’s scope,
7. Observing best business practices and etiquette and implement them to reflect GMD’s image and quality in front of internal/external stakeholders of the group,
8. Administer all activities related to volunteering works of GMD that is enabling brand and reputation development and recognition
9. Maintain social media accounts (mainly LinkedIn) by providing regular posts through uploading images and content and supporting the process through attending training and reading materials related to social media posting
10. Conduct research on certain topics and subjects requested by GMD and compile information in presentable format to be used for the organization or volunteering works,
11. Attend to business development activities conducted by GMD and this not limited to drafting proposals, follow ups and handover to Client Relations Department,
12. Maintain operation of PA scope in documentation format such developing policy, procedure and flowcharts to govern such operation for consistent outcome when it comes to execution of all above points,
13. Accompany GMD to meetings and events outside of office site during working days/hours,
14. Managing GMD’s personal schedules/appointments not related to work
    Job location: Downtown Dubai. Near to metro
    Job Type: Full-time
    Pay: AED5,000.00 - AED6,000.00 per month

Application Question(s):

• Are you able to join immediately?

Experience:

• Executive Assistant: 2 years (Required)

Language:

• Tagalog (Preferred)
• Arabic (Preferred)
• Hindi (Preferred)
• English (Preferred)

Location:

• Dubai (Required)

Please refer the Job description for details