Why Join RMH?

• Play a vital role in the administration of the Department of Orthopaedic Surgery
• Full time on going position | 80 hours per fortnight
• Generous salary packaging | Additional annual leave | Monthly ADO

About the role

As Personal Assistant to the Head of Orthopaedic Surgery, you will play an important role in keeping a busy specialist department organised and running smoothly. Working closely with senior medical staff, clinicians and colleagues across the department, you will coordinate day-to-day administration, manage competing priorities and use your initiative to solve problems and keep things moving.

The Orthopaedic Surgery Department at The Royal Melbourne Hospital is a key part of one of Victoria's leading Level 1 Trauma Centres, with a team of over 40 medical and allied health staff providing care to the Victorian community.. This is a varied role with the opportunity to work across a busy clinical environment and make a real difference to how the department operates.

Key Accountabilities

• Coordinate the day-to-day operations and administration of the Orthopaedic Surgery Department.
• Coordinate medical rosters, on-call arrangements, leave and workforce calendars.
• Manage timesheets, overtime, recall and on-call payment processes.
• Schedule and coordinate clinical and administrative meetings, including organising catering.
• Coordinate onboarding and workforce administration for new and existing staff.
• Maintain payroll (RosterOn) and support HR (SuccessFactors) systems and processes.
• Provide responsive administrative support across a busy, specialist clinical department.

About You

You're an organised and solution focused administrator who enjoys variety, solving problems and keeping things moving as well as:

• Experience supporting a busy team, ideally in a healthcare environment.
• Confidence managing competing priorities, deadlines and changing requests.
• Strong communication skills and a professional, approachable manner.
• Excellent attention to detail and the initiative to work things out.
• Confidence with systems, calendars, virtual meetings and Microsoft Office.
• A collaborative approach and the ability to build positive relationships across a multidisciplinary team.

Benefits of Working at RMH

• Make a real difference in the lives of patients, families and our community.
• Access learning, development, and diverse career opportunities.
• Join in a diverse and values-led organisation built on kindness, collaboration and inclusion.
• Help shape the future of healthcare through research, technology and new models of care.
• Work alongside leading healthcare professionals at one of Australia's premier public hospitals, within the Parkville Precinct—one of the world's leading biomedical and research precincts.
• Salary packaging of up to $12,000 tax free and generous leave entitlements, including additional annual leave and a monthly accrued day off for eligible full-time staff (role/EBA dependent).
• Work in the Parkville precinct with excellent public transport, onsite parking options and access to staff health services.