Personal Assistant to CEO - Business & Asset at Solarvest

Petaling Jaya, Selangor, Malaysia -

Full Time

Start Date

Immediate

Expiry Date

30 Sep, 26

Salary

0.0

Posted On

02 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Coordination, Executive Support, Email Management, Meeting Coordination, Stakeholder Management, English Proficiency, Mandarin Proficiency, Time Management, Multitasking, Confidentiality, Administrative Support

Industry

Renewable Energy Power Generation

Description

The Personal Assistant provides dedicated day-to-day support to the CEO of the Business & Asset pillar, with primary ownership of his calendar, schedule, travel, and administrative matters. This is a hands-on, proactive role: the successful candidate is expected to anticipate the CEO's needs, plan ahead independently, and take initiative in organising recurring commitments rather than waiting to be instructed. Take full ownership of the CEO's calendar, proactively planning and scheduling meetings, including recurring commitments well ahead of time, without needing to be reminded or instructed. Directly approach the CEO to confirm availability and preferred date/time for upcoming commitments, and follow up firmly. Identify and resolve scheduling conflicts, prioritising competing demands on the CEO's time and flagging clashes early. Handle travel arrangements such as flights, accommodation and ground transportation. Manage travel and expense reimbursements. Manage and prioritise emails, and requests directed to the CEO, filtering and flagging urgent matters. Prepare, organise, and maintain documents, reports, and meeting materials for the CEO's engagements. Attend meetings where required to take notes and track action items, following up to ensure timely closure. Maintain filing systems and records for the Office of the CEO in an organised and easily retrievable manner. Act as a point of contact between the CEO and internal/external stakeholders on scheduling and administrative matters. Involving and assisting in the day-to-day operations by supporting the administrative work. Handle sensitive and confidential information with the highest level of discretion Exercise sound judgement on what requires the CEO's immediate attention versus what can be managed independently. Any other tasks as may be required. Diploma or Bachelor's degree in Business Administration, Communications, or a related field. At least 2–4 years of relevant experience as a Personal Assistant, Executive Assistant, or Secretary to senior management, ideally C-suite or business-owner level. Experience working in a fast-paced environment with shifting priorities is highly desirable. Highly proactive, organised, and forward-planning — able to anticipate the CEO's needs and schedule ahead independently, rather than waiting for instructions. Confident and assertive personality. Strong written and verbal communication skills in English and Mandarin. High degree of professionalism, integrity, and discretion in handling confidential matters. Strong multitasking and time-management skills, with the ability to remain composed under pressure. Good interpersonal skills and the ability to work effectively with senior stakeholders across the organisation.

Responsibilities

Provide dedicated administrative support to the CEO, focusing on proactive calendar, travel, and schedule management. Act as a primary point of contact for stakeholders and handle sensitive documentation and meeting coordination.