Personal Assistant to CEO at CPa Medical Billing

East Haven, Connecticut, United States -

Full Time

Start Date

Immediate

Expiry Date

11 May, 26

Salary

60000.0

Posted On

10 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Communication Skills, Attention To Detail, Discretion, Calendar Management, Stakeholder Management, Documentation, Travel Coordination, Problem-Solving, Decision-Making, MS Office Proficiency, Professionalism, Integrity, Multi-Stakeholder Management, Executive Support, Logistics Management

Industry

Hospitals and Health Care

Description

Description GeBBS Healthcare Solutions (GeBBS) is seeking a highly organized, polished, and proactive Executive Assistant to support the CEO. The ideal candidate will demonstrate exceptional attention to detail, discretion, strong communication skills, and the ability to manage complex priorities in a fast-paced environment. We are seeking a highly organized, polished, and proactive Executive Assistant to support the CEO. The ideal candidate will demonstrate exceptional attention to detail, discretion, strong communication skills, and the ability to manage complex priorities in a fast-paced environment. Key Responsibilities Executive & Calendar Management · Manage complex calendars for the CEO which include internal and external meetings. · Prioritize scheduling requests and resolve conflicts proactively. · Prepare meeting agendas, briefing materials, and presentations. · Attend meetings when required and capture minutes and action items. Stakeholder & Communication Management · Act as a primary point of contact between CEO and internal/external stakeholders. · Coordinate communication across leadership, teams, clients, and partners. · Draft professional correspondence, emails, and executive communications. Confidentiality & Documentation · Handle highly confidential information with discretion and integrity. · Maintain organized documentation and records. · Support compliance with internal policies and procedures. Coordination & Operations · Manage end-to-end coordination across internal teams, vendors, clients, and business partners. · Support cross-functional initiatives and executive priorities. · Facilitate interactions with international and domestic stakeholders. Travel & Logistics Management · Coordinate domestic and international travel arrangements. · Manage itineraries, visas, accommodations, and expense documentation. · Support guest and delegation management, including executive visits and meetings. Requirements Qualifications & Skills · Proven experience as an Executive Assistant or in a similar senior administrative role. · Strong organizational and prioritization skills with the ability to manage multiple stakeholders. · Excellent written and verbal communication skills. · High level of professionalism, discretion, and integrity. · Advanced proficiency in MS Office (Outlook, Excel, PowerPoint, Word). · Experience working with senior leadership in a corporate environment. Preferred Attributes · Ability to work independently with minimal supervision. · Strong problem-solving and decision-making capabilities. · Experience supporting global or multi-entity organizations. · Comfort working in a fast-paced, high-accountability environment. Salary expected: $60,000

Responsibilities

The Executive Assistant will manage the CEO's complex calendar, prioritize scheduling requests, and prepare meeting materials. Additionally, they will act as a primary point of contact for stakeholders and coordinate communication across various teams and partners.