REQUIREMENTS

• Proven experience as a Personal Assistant, Executive Secretary, or similar role supporting C-level executives.
• Excellent command of English; proficiency in Mandarin or other languages is a plus.
• Strong organizational and time management skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• High level of discretion and confidentiality.
• Willingness to travel and handle flexible working hours when needed.

PREFERRED QUALIFICATIONS

• Degree in Business Administration or related field.
• Experience in corporate or F&B environments.
• Familiarity with event coordination and internal communications.

ABOUT THE ROLE

We are seeking a highly organized, proactive, and discreet Personal Assistant to the CEO to provide executive-level support in a dynamic and fast-paced environment. This role requires excellent communication skills, strong attention to detail, and the ability to manage multiple priorities with professionalism and confidentiality.

KEY RESPONSIBILITIES

• Manage CEO’s calendar, schedule meetings, and coordinate appointments with internal and external stakeholders.
• Handle travel arrangements including flights, accommodation, and transport, ensuring compliance with company policies.
• Screen and direct phone calls, emails, and correspondence with discretion.
• Prepare presentation materials, meeting agendas, and take minutes during executive meetings.
• Maintain confidential records and filing systems.
• Assist with CEO’s personal matters including medical appointments, vehicle management, and social engagements.
• Coordinate company events and activities such as festive celebrations, headquarters visits, and staff functions.
• Support CEO in special projects including content proofreading, media coordination, and internal communications.