Personal Assistant to CEO

at  VIP PRO Services

COMPANY OVERVIEW:

VIPis a dynamic and rapidly growing company. We are looking for a highly skilled and motivated Personal Assistant to support our CEO in a fast-paced and ever-evolving work environment.

JOB DESCRIPTION:

As the Personal Assistant to the CEO, you will play a key role in ensuring the smooth operation of the executive office by providing high-level administrative support. You will be responsible for managing schedules, handling communications, coordinating meetings, and assisting with various tasks to enable the CEO to focus on driving the company’s vision and strategy.

QUALIFICATIONS:

• Proven experience as a Personal Assistant or Executive Assistant (1+ years preferred).
• Exceptional organizational skills and attention to detail.
• Ability to manage multiple tasks and prioritize effectively.
• Excellent communication skills, both written and verbal.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
• Strong problem-solving skills and proactive attitude.
• Discretion, integrity, and the ability to handle confidential information with care.
• Strong interpersonal skills and the ability to interact with a variety of stakeholders, both internally and externally.

PREFERRED QUALIFICATIONS:

• Previous experience supporting C-level executives.
• A flexible, can-do attitude and a willingness to adapt in a fast-paced environment.
• A high level of professionalism and maturity.

• Act as the primary point of contact for the CEO, managing their calendar, appointments, and travel arrangements.
• Handle incoming communications and correspondences, including emails, phone calls, and other requests.
• Organize and prioritize tasks, ensuring deadlines are met and key projects are progressing smoothly.
• Prepare and coordinate meetings, including taking notes, creating agendas, and following up on action items.
• Assist with personal tasks as needed to help balance the CEO’s professional and personal life.
• Maintain confidentiality and handle sensitive information with discretion.
• Perform various research and special projects as directed by the CEO.