JOB OVERVIEW

We are seeking a proactive, highly organised, and tech-savvy Personal Assistant to support a Director across multiple businesses. This is a varied and dynamic role combining administrative support, bookkeeping, personal assistance, and creative input for digital and social media tasks. The ideal candidate will be resourceful, detail-oriented, and confident managing a diverse range of responsibilities.

REQUIREMENTS

• At least 2 years’ experience in a PA, administrative, or office support role
• Bookkeeping experience, ideally using QuickBooks
• Strong communication and organisational skills
• Confident with Canva, Google Suite, and Microsoft Office
• Familiar with Facebook for business use
• High attention to detail and ability to manage multiple responsibilities
• Trustworthy, professional, and discreet with sensitive information
• Full UK driving licence and own vehicle (essential)

• Manage the Director’s calendar, appointments, and travel
• Prepare reports, presentations, and internal documentation
• Answer phone calls and manage correspondence professionally
• Perform bookkeeping using QuickBooks, including invoicing and expense tracking
• Maintain and organise physical and digital filing systems
• Run business and personal errands (driving required)
• Support with social media management, including Facebook content scheduling and message responses
• Create visual content using Canva (e.g., flyers, posts, announcements)
• Use Google Suite and Microsoft Office for document collaboration and tracking
• Book patients into clinic systems and handle appointment scheduling
• Take card payments and process patient transactions
• Assist with personal admin tasks such as scheduling appointments, organising deliveries, or event coordination
• Provide general office and reception support, including scanning, filing, and welcoming visitors