JOB SUMMARY

We are looking for a Personal Assistant to the Finance Director and Office Manager to join our Finance Office at the House of Lords. This role is being offered on a part-time basis of between 29-25 hours per week – exact hours can be discussed with shortlisted candidates.
This is a varied role where you will be responsible for providing administrative support to the Finance Director and Finance Office – which may include diary management, organising departmental events, preparing meeting papers or minute-taking.
This is an opportunity to work on-site at Parliament with 1 day a week working from home, dependent on business need. This is an exciting position for someone who enjoys working in a fast-paced environment and working with a range of stakeholders and colleagues. The successful candidate will have a significant experience in supporting a senior leader or as a personal assistant with the ability to manage issues and make decisions within their role to ensure a quality service.

JOB DESCRIPTION

You’ll be accountable for –

• Effective diary management including, co-ordination, prioritisation and liaising with senior stakeholders’ offices.
• Preparation of meeting papers including compiling papers into a single organised printed or digital pack and circulating with required attendees in advance of meeting.
• Support inbox management including categorising, triaging and filing.
• Quarterly reporting of key metrics
• Management of gifts and hospitality register
• Departmental events planning and organisation, including research and on-the-day event management.

For full details of the role responsibilities and duties, please see the job description.

NATIONALITY REQUIREMENTS

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements

You’ll be accountable for –

• Effective diary management including, co-ordination, prioritisation and liaising with senior stakeholders’ offices.
• Preparation of meeting papers including compiling papers into a single organised printed or digital pack and circulating with required attendees in advance of meeting.
• Support inbox management including categorising, triaging and filing.
• Quarterly reporting of key metrics
• Management of gifts and hospitality register
• Departmental events planning and organisation, including research and on-the-day event management