The Personal Assistant to Managing Director provides comprehensive executive support to the Managing Director of Fujifilm Asia Pacific Pte. Ltd., serving as the Regional HQ for 12 subsidiaries across Southeast Asia, India, Australia, and New Zealand. This role encompasses secretarial support, administrative coordination, event planning, and facility management while maintaining the highest levels of confidentiality and professionalism.

EDUCATIONAL QUALIFICATIONS

• Diploma or Degree in Business Administration, Communications, or related field.
• Additional certification in Office Administration or Executive Assistant programs preferred.

WORK EXPERIENCE

• Minimum 5-7 years of executive assistant or personal assistant experience.
• Experience supporting C-suite executives in Japanese multinational corporations preferred.
• Experience in Japanese corporate environment or with Japanese business practices highly advantageous.
• Previous experience in administrative support roles within Asia Pacific regional offices preferred.

LANGUAGE SKILLS

• Essential: Excellent command of English (written and verbal).
• Essential: Proficient in Japanese language (reading, writing, and conversational) to facilitate communication with Global HQ and Japanese stakeholders.

TECHNICAL SKILLS

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with travel booking platforms and expense management systems.
• Familiarity with video conferencing tools (Teams, Zoom).
• Basic knowledge of document management and filing protocols.

ADDITIONAL REQUIREMENTS

• Willingness to occasionally work outside standard business hours for urgent matters.
• Understanding of corporate governance and compliance requirements.