Personal Assistant to Managing Director at Hermes

Singapore, , Singapore -

Full Time

Start Date

Immediate

Expiry Date

25 Aug, 26

Salary

0.0

Posted On

27 May, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Executive Support, Travel Coordination, Stakeholder Management, Meeting Coordination, Microsoft Office, Project Tracking, Discretion, Time Management, Written Communication, Verbal Communication, Research, Data Analysis, French Fluency, Event Planning, Administrative Support

Industry

Retail Luxury Goods and Jewelry

Description

Role Purpose The Personal Assistant (PA) provides high-level administrative, organisational, and coordination support to the MD & other functions, as well as involvement in ad-hoc projects. This position requires excellent judgment, discretion, and the ability to work in a matrix environment across multiple countries and time zones. Key Responsibilities Executive Support * Manage complex calendars, scheduling meetings across multiple time zones, and prioritising competing demands * Coordinate regional leadership meetings, board meetings, budget meetings, internal/external forums, including agenda preparation, minutes, and follow-up actions * Handle travel arrangements (flights, accommodation, visas where applicable) and prepare detailed itineraries * Act as a key point of contact between the MD and internal/external stakeholders, screening and prioritising communications * Prepare and format presentations, reports, correspondence, and briefing materials * Support confidential and sensitive matters with the highest level of discretion Administrative Support – Other functions * Provide administrative assistance including travel and diary management, meeting coordination, and document preparation for other functions. * Support department seminar or event organisation. Ad-hoc Projects & Regional Initiatives * Support ad-hoc regional projects as assigned by the MD * Assist in planning and execution of events, workshops, or offsites * Conduct basic research, data collation, and analysis to support decision-making * Track action items and project milestones to ensure timely completion General Office & Administrative Support * Maintain and organise electronic and physical filing systems * Process expenses, invoices, and purchase requests in line with company policies * Support onboarding logistics for new leadership hires as required * Continuously improve administrative processes to enhance efficiency Key Requirements Experience & Qualifications * Minimum 5–8 years’ experience as a Personal or Executive Assistant, preferably supporting senior regional or C‑suite leaders * Experience working in a regional or multinational organisation * Strong exposure to managing multiple stakeholders and priorities Skills & Competencies * Exceptional organisational and time-management skills * Strong written and verbal communication skills * High level of discretion, professionalism, and integrity * Ability to work independently and proactively anticipate needs * Strong attention to detail with the ability to see the bigger picture * Proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word); digital-savvy with collaboration tools * Fluency in French is an added advantage. Other Requirements * Comfortable working across cultures, time zones, and with virtual teams * Flexible and adaptable, with a “can-do” attitude * Willingness to support outside of standard working hours when required A creator, artisan and seller of high-quality objects since 1837, Hermès is an independent, family-owned French house that employs nearly 25,185 people worldwide. Driven by its permanent entrepreneurial spirit and consistently high standards, Hermès cultivates the freedom and autonomy of each individual through responsible management. The company perpetuates the transmission of exceptional know-how through strong territorial anchoring that respects people and resources. Sixteen artisanal métiers feed the creativity of the house, whose collections are presented in over 300 stores around the world.

Responsibilities

Provide high-level administrative and organizational support to the Managing Director and other functions across multiple time zones. Responsibilities include managing complex calendars, coordinating regional leadership meetings, and supporting ad-hoc regional projects.