REQUIREMENTS

• Proven experience supporting a Managing Director or senior executive
• Strong working knowledge of project management systems (e.g., Asana, Trello, Monday.com)
• Comfortable navigating Google Workspace and Microsoft Office Suite
• Highly organised, detail-oriented, and capable of managing multiple priorities
• Excellent written and verbal communication skills
• Based near Gravesend, Kent, and able to travel into London regularly
• Available immediately

ABOUT THE ROLE

We are seeking an experienced, highly organised Personal Assistant to support the Managing Director of Polaris, a leading SEO agency based in London. This is a hands-on role for a proactive individual who thrives in a fast-paced, dynamic environment. The ideal candidate will have experience managing senior executives, be confident with project management tools, and be comfortable travelling into London for internal and occasional client-facing meetings.

KEY RESPONSIBILITIES

• Provide day-to-day support to the MD, including diary management, task prioritisation, and inbox triage
• Manage the MD’s weekly and daily schedule with precision and foresight
• Attend internal meetings (primarily in London), take notes, and manage follow-ups and action points
• Support in project tracking across the business using tools such as Asana, Monday.com, or similar
• Prepare documentation, presentations, and briefing notes as required
• Assist in coordinating personal and professional travel, logistics, and events
• Maintain confidentiality and professionalism at all times
• Be available for occasional extended hours based on business demands