OVERVIEW

We are seeking a highly organized and proactive Personal Assistant to support our Director. This role is essential in ensuring the smooth operation of daily activities and providing administrative support. The ideal candidate will possess strong multitasking abilities, excellent communication skills, and a keen attention to detail. This position requires a blend of clerical and administrative experience, along with proficiency in various software applications.

SKILLS

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent typing skills with attention to detail for accurate data entry.
• Previous clerical or administrative experience is preferred.
• Familiarity with bookkeeping practices is a plus.
• Ability to maintain confidentiality and handle sensitive information responsibly.
• Strong proofreading skills to ensure accuracy in all written communications.
• Experience with customer service roles is highly valued.
• Ability to work independently as well as part of a team in a fast-paced environment. We look forward to welcoming a dedicated Personal Assistant who can contribute positively to our team dynamics while supporting our Director’s objectives.
  Job Types: Full-time, Permanent
  Pay: $18.00-$19.00 per hour
  Work Location: In perso

• Manage the Director’s calendar using Microsoft Outlook Calendar, scheduling appointments and coordinating meetings.
• Handle incoming communications, including phone calls and emails, demonstrating excellent phone etiquette.
• Maintain organized filing systems for documents and records, ensuring easy access to information.
• Assist with bookkeeping tasks and data entry, utilizing QuickBooks for financial management.
• Provide customer service support by addressing inquiries and resolving issues promptly.
• Prepare documents for meetings, including proofreading and formatting reports as needed.
• Utilize Google Workspace for collaboration and document management.
• Support front desk operations as needed, greeting visitors and managing office supplies.
• Operate multi-line phone systems efficiently to ensure effective communication within the office.
• Assist in the preparation and execution of documents using DocuSign.