Personal Assistant to Principal - King George V School at ESF Career Site-External

, Hong Kong, China -

Full Time

Start Date

Immediate

Expiry Date

01 Mar, 26

Salary

0.0

Posted On

01 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Integrity, Diplomatic Skills, Confidentiality, Interpersonal Skills, Communication Skills, English Proficiency, Cantonese Proficiency, Google Proficiency, Microsoft Office Proficiency, Human Resources Experience, Administration Experience, Admissions Experience, Diary Management, Travel Arrangements, Staff Recruitment, Performance Management

Industry

Education Administration Programs

Description

King George V School is an outstanding and innovative International Secondary School. The School is based in Ho Man Tin, with approximately 1950 students, and teaches the MYP, IGCSE, BTEC and IB curriculum in English. Responsibilities Personal Assistant / School Secretary Duties Acts as a communications conduit for the Principal and represents the School as an initial host for visitors. Provides administrative support to the Principal (e.g. diary management, correspondence, filing, travel arrangements etc). Custodian of the School Policies / Procedures – keep them updated and accessible Acts as the senior School Administrator and ensure coherence of administrative standards and practice across the School. Ensures all documents are prepared with accuracy, in a timely manner in the appropriate ESF style and format. Answers telephone and electronic communications, distributes messages, handles enquiries and conducts follow-up action for the Principal and the Office@kgv.edu.hk address. Arranges schedules and attends School Council and Committee Meetings; informs members of the agenda, provides process advice and prepares the minutes (Council, Premises and Staffing). Prepares venues and arranges refreshments and catering for meetings. Ensures all essential School management documents are prepared in an accurate and timely manner. Deal with EDB and ESF information requests such as handling the Student Travel Subsidy Scheme of Student Finance Office. Human Resources Duties: Liaise with ESF to ensure practice is aligned and EDB / HK legislation is complied with To work closely with line managers to oversee staff attendance and highlight any issues to the Principal Prepare job adverts, arrange interviews and administer the recruitment of Teaching Staff Assist with the visa renewal / application process Arrange new staff on-boarding & provide orientation Administer internal staffing matters including appointments, interviews, staff contract renewal, promotions etc Administer CPD; in-house, ESF and overseas, including contracts and service provider admin. Manage the Performance Management and Professional Reflections for Development process for teaching staff Maintain HR information such as staff personal data and leave records Help employees regarding eAccess, payroll and other HR related enquiries. Assist the Principal to do short-term HR management & long-term HR strategic planning for teaching staff. Requirements Impeccable integrity, diplomatic skills and the discipline to maintain confidentiality Excellent interpersonal & communication skills Good command of both spoken and written English; spoken Cantonese is an advantage Proficiency in Google and Microsoft Office Experience in human resources / administration / admissions is an advantage Only application through our recruitment website will be considered. Applicants must be a permanent Hong Kong resident or possess a valid visa to work in Hong Kong. For enquiries, please contact Ms Elsa Wong at elsa.wong@kgv.edu.hk Applications will be reviewed on a rolling basis and offers may be extended prior to the job closing date. By applying for this position, your application may be considered for other opportunities (senior-level roles, head of department, etc.) within ESF. ESF is an Equal Opportunities Employer The English Schools Foundation (ESF) is fully committed to providing equal employment opportunities. ESF will not discriminate on the basis of age, race, colour, gender, marital status, sexual orientation, gender identity, pregnancy, national origin, religion, veteran status, physical or mental disability, genetic information, creed, citizenship or any other status protected by local laws or regulations. Personal data provided by job applicants will be used strictly in accordance with the ESF's Personal Data Policy, a copy of which will be provided upon request. ESF is dedicated to ensuring the safety and well-being of all students in our care and expects all applicants to uphold this commitment. We adhere to rigorous recruitment practices, with all appointments contingent upon an interview, identity verification, criminal background checks (including ICPC, SCRC, and other international background checks as appropriate), assessment of social media presence, and positive references. In accordance with the Keeping Children Safe in Education (KCSIE) 2025 guidelines, ESF may perform online checks for all shortlisted candidates prior to the interview. supportstaff SupportStaffHR

Responsibilities

The Personal Assistant to the Principal provides comprehensive administrative support, manages communications, and ensures the accuracy of essential school documents. Additionally, the role involves overseeing human resources functions and compliance with educational legislation.