Personal Assistant to the CEO at Spines

Herzliya, Tel-Aviv District, Israel -

Full Time

Start Date

Immediate

Expiry Date

24 Dec, 25

Salary

0.0

Posted On

25 Sep, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Coordination, Task Follow-Up, Vendor Coordination, Confidentiality, Interpersonal Skills, Communication Skills, Service Mindset, Proactive Attitude, Integrity, Ability to Work Under Pressure, Driver's License, English Proficiency

Industry

Book and Periodical Publishing

Description

At Spines, we’re rebuilding publishing for a new era: powered by technology, guided by craft, and built around the author. Our next-generation publishing platform combines powerful AI with human expertise to help writers publish professionally across every format, language, and global market. The tools we’re developing streamline editing, design, translation, production, and distribution, making a complex process simple, scalable, and author-first. Our mission is to make professional publishing possible for everyone, so no great story goes unheard. But what we’re really building is bigger: a platform that transforms how books are made, shared, and experienced globally. We’re growing a team of people who want to shape the future of publishing: creators, technologists, and storytellers driven by craft, purpose, and the opportunity to make a real impact for authors and readers everywhere. Role Overview We are looking for the CEO’s right hand, people-first and super hands-on role. If you love making things move, closing both small and big loops, and keeping order in a dynamic environment—this is for you. The role spans calendar and travel management, personal errands, vendor coordination, and task follow-ups, with strict discretion and fluent English for frequent meetings with senior stakeholders. What You Will Do (Key Responsibilities) Manage a complex calendar and coordinate travel; provide day-to-day executive support. Handle the CEO’s personal tasks: bill payments, routine errands, and ad-hoc pickups/deliveries. Liaise with vendors and internal/external stakeholders; draft meeting notes and drive action items to closure. Maintain absolute confidentiality, high availability, and deliver on deadlines in a fast-paced setting. Availability and flexibility; strong service mindset and a proactive, “own-it” attitude. Polished presence, discretion, high integrity, and excellent interpersonal skills. Ability to work under pressure and juggle multiple tasks simultaneously. Valid driver’s license. Excellent communication skills in English (written and verbal). Why Join Spines? Competitive compensation package. Work in a dynamic and innovative environment with a supportive team. Significant growth opportunities within a rapidly expanding company – we are committed to promoting from within. Gain valuable experience in the exciting intersection of AI and publishing. Be part of a team that is revolutionizing the publishing industry with cutting-edge AI technology.

Responsibilities

The Personal Assistant will manage the CEO's complex calendar and coordinate travel while providing day-to-day executive support. Additionally, the role involves handling personal tasks, liaising with vendors, and maintaining confidentiality in a fast-paced environment.