KEY SKILLS AND EXPERIENCE:

• Previous experience in a high-level administrative or PA role, preferably in an education setting.
• Strong Microsoft 365 and SharePoint/Teams skills.
• Excellent written and verbal communication.
• Ability to manage multiple priorities, meet deadlines, and work independently.
• High degree of confidentiality and discretion.
• Familiarity with school administrative systems (e.g. PASS, SOCS, Epraise) is desirable or a proven track record of working with similar systems.
  This is a permanent full-time post. Salary will be determined by experience and aptitude for the role but will be in the region of £30,000 to £32,000 per annum plus benefits.

1. Executive Support:

• Manage inboxes and calendars for the Head.
• Schedule and coordinate meetings with internal and external stakeholders.
• Prepare daily briefings and summaries for the Head.

1. Meeting Coordination & Administration:

• Prepare agendas, attend meetings, take minutes, and record action points for:
• Weekly Senior Leadership Team meetings
• Fortnightly Senior Management Team meetings/ Senior Management Team + meetings
• Monthly Senior Finance meetings
• Termly and annual events (e.g. Governor meetings)
• Maintain accurate records and archives within Microsoft Teams and OneDrive.

1. Communication:

• Draft and format letters to staff and parents.
• Manage formal invitation processes using platforms like Citizen Ticket and Forms@.
• Coordinate responses and ensure appropriate follow-up communication.

1. Pupil Administration:

• Monitor and process pupil demerits and merits using Epraise.
• Issue merit certificates and log pastoral records in 3Sys.
• Handle confidential pupil communications and liaise with relevant staff.

1. Event Coordination:

• Support planning and communication for school events such as:
• Beating Retreat
• Carol Service
• Leavers’ Ball
• Welcome Meals and Staff events
• Conferences and Lorettonian Society gatherings

1. Systems Management:

• Use of school platforms including: SOCS, Outlook Shared Calendars, Epraise, Veracross, Parent Portal.
• Maintain records and support system transitions (e.g. to Veracross).

1. Financial Administration:

• Track and submit the Head’s expenses and mileage.
• Maintain expense records in compliance with school policy.

1. Governance Support:

• Assist with Governor and Trustee meeting preparation, minute-taking and follow-up.
• Maintain accurate governance records and meeting archives.