Personal Assistant at Vodafone United States

Madrid, Community of Madrid, Spain -

Full Time

Start Date

Immediate

Expiry Date

08 Feb, 26

Salary

0.0

Posted On

10 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Personal Assistant Experience, Administrative Support, Event Planning, Technical Meeting Coordination, Communication Skills, Organizational Skills, Time Management, Interpersonal Skills, Travel Logistics, Attention to Detail, Proactivity, Multicultural Team Experience, Microsoft Office Proficiency, Virtual Meeting Platforms, English Proficiency, Other European Languages

Industry

Telecommunications

Description

Would you like to be part of our new adventure? Vodafone Group launched its new technological HUB in 2021, an international center of excellence dedicated to research and development of technical solutions, such as Secure Networks, 5G and 6G development, Open RAN, IoT, MPN & MEC and UCC for Vodafone Business, platforms and enterprise solutions. This vacancy is part of VOIS Spain, legal entity part of Vodafone Group. Come and join us to create the future together! For the role of Personal Assistant we are looking for candidates with a broad range of skills. The responsibilities include: Efficiently manage and prioritize the Director's calendar, scheduling meetings and coordinating with a wide range of stakeholders inside and outside Vodafone. Manage correspondence, including emails, responding on behalf of the Director when appropriate, and ensuring follow-up on critical issues.+ Coordinate complex travel arrangements and manage expense reports, ensuring compliance with company policies and accurate documentation. Organize and support technical meetings, team events, and customer engagements, including preparing agendas, taking minutes, and tracking action items. Provide ad-hoc project support to enhance departmental efficiency and foster a positive, collaborative working culture. Offer support to other Heads of the organization on equal terms, according to business needs. What you bring Proven experience as a Personal Assistant or in an administrative role supporting senior leadership, ideally in technology or engineering environments. Demonstrated experience interfacing with C-level executives, with the ability to communicate and collaborate effectively at the highest organizational levels. Experience in event planning, technical meeting coordination, or board/trustee support is highly valued. Proficiency with Microsoft Office Suite and virtual meeting platforms (Teams, Zoom), with strong skills in tools used in engineering environments. Excellent organizational and time management skills, with the ability to prioritize effectively in a technical and dynamic setting. Outstanding interpersonal and communication skills, both written and verbal, with the ability to interact with senior leaders and technical experts. Experience managing complex travel and event logistics. High attention to detail, accuracy, and the ability to handle sensitive information with discretion. Independence and proactivity in your work, within international and dynamic teams. Positive attitude, resilience under pressure, and confidence to challenge constructively when needed. Experience in multicultural and international teams is a plus. High proficiency in MS Office tools, especially Outlook, Teams, and PowerPoint. Advanced level of English; other European languages (Spanish, German, Italian) are an advantage. Benefits Hybrid work model Bonus on top of the gross salary. Meal voucher (Ticket Restaurant), additional to gross salary. Flexible working hours from Monday to Thursday, and an intensive schedule on Fridays. Intensive Summer Schedule during July and August. Up to 20 days per year of 100% remote work from other locations. Private Health and Life Insurance for employees. 25 vacation days, plus December 24th and 31st off. Optional Pension Plan. Access to an online learning platform for continuous training. LI-Hybrid REF: 271821 Please, apply with an English version of your CV. Why Vodafone? At Vodafone, we are dedicated to fostering a diverse and inclusive work environment. We take pride in our commitment to providing equal opportunities to individuals of all backgrounds and abilities. We firmly believe that diversity includes a spectrum of experiences, and we welcome and support individuals with functional diversity. Our mission is to create an accessible workplace where all team members can thrive, regardless of their unique abilities or challenges. We are committed to making reasonable accommodations to ensure that everyone can fully participate and excel in our organization. We value the unique perspectives and talents that individuals with functional diversity bring to our team and consider them an integral part of our success and innovation. We recognize and celebrate the importance of diversity and inclusivity in our workplace so that we are as diverse as the customers and communities we serve. We do not tolerate any form of discrimination especially related to but not limited to race, colour, age, veteran status, gender identification, sexual orientation, pregnancy, ethnicity, disability, religion, political affiliation, trade union membership, nationality, indigenous status, medical condition, HIV status, social origin, cultural background, social or marital status. Worried that you don't meet all the desired criteria exactly? At Vodafone we are passionate about Inclusion for All and creating a workplace where everyone can thrive, whatever their personal or professional background. So, if you're excited about this role but your experience doesn't align exactly with every part of the job advert, we encourage you to apply as you may be just the right candidate for this role or another role, and our recruitment team can help see how your skills fit in.

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Responsibilities

Manage the Director's calendar, schedule meetings, and coordinate with stakeholders. Organize travel arrangements, support technical meetings, and provide ad-hoc project support.